This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has an end date of August 31, 2026.

Location - This role is in-person at North Campus Edmonton.

The Office Administrator provides routine and general office and administrative support for the Faculty of KSR and the KSR Office of the Dean.

Reporting to the Faculty General Manager, the Office Administrator will support the Faculty’s administrative operations related to communications, facilities, events, and other area operations.

The incumbent will be required to anticipate the daily fluctuations in workload and must meet varying operational demands to independently prioritize their workload to meet the expectations and timelines from all areas the position services. This position requires the incumbent to be on-campus full-time.

Ranked among the world’s top 10 in sports-related disciplines (QS World Rankings 2017–2019), the Faculty of Kinesiology, Sport, and Recreation excels in diverse areas including sport science, exercise physiology, health, tourism, rehabilitation, and recreation management. For more than 50 years, the faculty has advanced community health and quality of life through its research, teaching, and outreach.

• Provide responsive, day-to-day support to faculty, staff, and students.

• Answer and respond to general inquiries by phone and email and redirect as appropriate.

• Greet visitors to the KSR Office of the Dean and route them to the appropriate area.

• Assist faculty and sessional instructors with printing, exam materials, and general course-related needs

• Maintain files and filing systems.

• Troubleshoot photocopier and phone issues; organize service calls as required, and maintain adequate levels of supplies for machines, including shredding services.

• Provide basic troubleshooting for office equipment, meeting rooms, and AV systems; escalate issues to IST as needed.

• Coordinate and distribute equipment and resources for teaching and events (e.g., cameras, banners, supplies)

• Schedule rooms, organize equipment, order catering, and assemble materials for meetings and events.

• Maintain inventory of office supplies and equipment.

• Sort and distribute mail; arrange mail slots for new staff; schedule courier service.

• Format documents.

• Coordinates card access and door access.

• Set up office spaces for new staff, and supports basic office moves.

• Assists with office relocations and reconfigurations.

• Posts notifications and event signage.

• Submit and track service requests for IST and facilities-related issues.

• Provide light housekeeping and ensure shared spaces remain organized, functional, and welcoming.

• Assist with access needs (e.g., opening rooms/offices as required).

• High school diploma

• 1-2 years work experience in a fast-paced, dynamic environment

• Ability to lift 15kg (approximately 33lbs) repetitively

• Excellent attention to detail

• Strong interpersonal skills

• Proactive self-starter mentality

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.