The Research Coordinators work in a variety of departments and units set in clinics, offices, and at research sites (e.g. long term care homes).

The Interprofessional Practice Based Research (IPBR) program provides our practicing nurses and health disciplines clinicians with tools, resources, and guidance to pursue a research question that will generate evidence to improve their practice. IPBR is currently looking for a Research Coordinator III to support the advancement of clinical health professionals in research, evaluation and innovation activities. Working with the Director, IPBR and the Professional Practice leadership, the Research Coordinator III will support staff in research competency development from project formation, through to knowledge translation, with a focus on nursing and health disciplines. The position requires the ability to coordinate all aspects of research studies including development of study protocols, grant applications, Research Ethics Board applications, and research communications including preparation of study reports, presentations and manuscripts.

Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.

Due to variable nature of position, this list is to be used as a guide only.

All duties assigned to Coordinator I and II in addition to increasing managerial responsibility as experience

develops:

Research Duties (65% of work time)

• Initiates and develops proposals and grant application processes and protocols. Develops, and reviews content.
• Assists in the initiation of new research, including drafting initial research protocol, and identifying strategic opportunities.
• Supports, and mentors team members, and provides guidance in project activities, and challenges.
• Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks.
• Chairs research group meetings.
• Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.
• Leads presentation of research related information: reports, proposals, publications, presentations, manuscripts, abstracts, newsletters, posters etc. Coordinates all the authors, adheres to each journals specific writing standards and communicates with reviewers and editors.
• Leads and conducts study assessments and reports; literature reviews, data analysis etc.
• Reviews and analyzes scientific data surrounding specific area of research.
• Contributes to the interpretation and implementation of project goals, protocols, and plans (including risk management).
• Proactively develops processes, tools (workflow, Gantt charts), and resources to support team members, and projects.
• Develops, implements, and refines research protocols, processes, and documentation.
• May participate directly in the design, development, and inspection of technical projects, or in the theoretical or applied scientific work of the department.
• Interacts with multiple stakeholders from sponsoring agencies to research participants. Acts as a knowledge broker and user to add framing for policy recommendations. Disseminates reports and presentations to
• stakeholders.
• Prepares specifications, presentations, and reports in consultation and negotiation with multiple stakeholders.
• Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g. REB submissions), and safety protocols. Ensures proper forms/applications are complete and adhered to.
• Provides strategic guidance for proposals, grant applications, and protocols.
• Provides logistical support in collaboration with funding partners, confirms and maintains budgets, and arranges forms/liaisons between funder, finance, and homes.
• Identifies and provides guidance for training opportunities.
• Prepares and presents research at conferences, and other meetings.
• Prepares grant letters of support.
• Participates in /joins committees (LKSI, UHT, REDI, CARESA, external).
• Coordinates participants and helps with screening /recruitment.
• Responsible for ensuring honoraria are paid out accurately, on time, and in accordance with UHT policies and procedures.
• Statistical analysis planning, execution, and interpretation incld. qualitative and/or statistical analyses.
• Maintains awareness of health and research news, events and current high-profile research activities

Day to Day Project and Staff Guidance Tasks (25% of work time)

• May oversee staff including approving vacations, time off, conflict resolution and problem solving between staff and stakeholders, leads performance approval plans for their project, and sets targets/goals/strategic plans.
• Provides training, mentorship, and day to day guidance of Research Assistants, Research Coordinators, interviewers, students, and other staff through capacity building, coaching to ensure research guidelines and best practices are being followed.
• Supports team wellbeing/growth/recruitment, encourages collaboration, and team-focused approaches. Promotes a cross-functional approach within their program.
• Leads the execution of a project, manages a project team, and oversees the project ensuring it runs smoothly, while identifying strategic opportunities. Ensures conflicts are resolved appropriately and professionally.
• Provides academic support and guidance to graduate students, helping them with topic selection for their thesis, getting access to data, and reviewing their work.
• Creates project goals/targets and works, and collaborates to lead research objectives/goals/targets.
• May develop and implement policies, standards and procedures for the scientific and technical work performed in the department.
• Maintains project budget.
• Provides guidance about project financials, equipment purchases, and facilitates procurement of services/supplies for research projects.
• May engage in financial tasks such as managing accounts, and budgets over multiple projects and activities. Financially opening up activities and closing them.
• Generates personnel and payroll reports.
• Develops and/or authorize payment schedules.
• Initiate/develop contract processes.
• Fosters positive and sustainable partnerships with internal and external stakeholders.
• Negotiates budgets with external and internal stakeholders.

Administrative Duties (10% or work time)

• Leads meetings with internal teams, and external stakeholders.
• Creates the communication plan for internal and external stakeholders, and leads knowledge translation activities with stakeholders.
• Ensures Maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.
• Helps log manuscript submissions, following up resubmission needs, and reviewing other's writing including making sure writing is clear to lay audiences.
• Provides clerical/administrative support, and actions strategic direction for projects.
• Develops written reports, and financial reports for funders.
• May conduct knowledge translation for website, and works with internal media teams.

Performs Cross Functional and Other Duties as Assigned and/or Requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications

• Clinical Research: Masters required
• 5 years of relevant experience required
• TCPS CORE 2. (Completed within first 2 weeks of hire) required
• GCP certificate. (Completed within first 2 weeks of hire) required
• Health Canada Division 5. (Completed within first 2 weeks of hire) preferred
• RCR (Responsible conduct of Research) is an asset.
• Project coordination experience required
• Project Management skills are preferred.
• Experience developing, and coordinating research ethics materials, processes and grant funding applications required
• Knowledge of Healthcare research
• Demonstrated knowledge of medical and scientific terminology, including applicable theories, frameworks, and models.
• Knowledge of medical/healthcare terminology.
• Understanding of systemic power structures and their effect on individual and public health.
• Experience with plain language writing preferred
• Experience developing, translating, and disseminating knowledge to a variety of stakeholder groups preferred
• Experience developing and facilitating stakeholder meetings and learning opportunities required
• Experience developing opportunities for participation and community engagement preferred
• Experience working with a diversity of stakeholders is an asset.
• Quantitative research experience required
• Knowledge of basic statistics preferred.
• Ability to travel across Canada.
• Excellent computer skills with Microsoft Office experience (Word, Powerpoint, and particularly Excel), and database software.
• Experience with a reference manager (i.e. EndNote, Mendeley, etc.) required
• Experience with video conferencing software (Zoom, Microsoft Teams etc.) required
• Knowledge of survey software (Survey Monkey, Qualtrics, REDCap Nvivo).
• Statistical/Data analysis software (e.g. SPSS, SAS, R, Strata,R/R Studio, Access, etc.).
• [Advanced] Excellent verbal, written and interpersonal communication skills, and able to adapt communication to multiple stakeholders.
• [Advanced] Self-driven and takes initiative.
• [Advanced] Ability to work independently and as part of a team.
• [Advanced] Proven ability to learn new skills.
• [Advanced] Ability to assimilate new information, and concepts quickly.
• [Advanced] Awareness and commitment to diverse communities and priority populations (BIPOC,LGBT+, people who use drugs experiencing homelessness, or have health issues etc.).
• [Advanced] Ability to work in a fast paced, adaptable environment.
• [Advanced] Critical thinking with an aptitude for analytical problem solving skills, and independent decision making.
• [Advanced] Ability to meet deadlines, punctual.
• [Intermediate] Leadership skills. Ability to delegate tasks with clear instructions.
• [Intermediate] Able to appropriately conduct themselves and interact with stakeholders accordingly.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.