Canada, Ontario, Kitchener

Applications due: 12 May, 2026

Job Synopsis

This part-time Administrative Assistant provides versatile, high-quality support across MCC Ontario operations, working collaboratively within an administrative team to serve multiple departments and strategic initiatives. Reporting to the Executive Assistant, the role balances project-based assignments—including policy formatting, communications support, and event coordination—with ongoing operational responsibilities such as managing internal communications, organizational archives, and inventory. The position requires adaptability, strong administrative and interpersonal skills, and the ability to prioritize effectively in a dynamic, cross-departmental environment.

This role is based at 50 Kent Ave., Kitchener, ON with consideration for a hybrid opportunity after 3 months. Negotiable days and hours within our office business hours (8:30am – 4:30pm).

Additional Details:

MCC is a charitable organization that partners with churches and community organizations worldwide to walk with people who are disadvantaged. MCC supports activities that provide emergency assistance, reduce poverty, and promote healthy communities, sustainable living and alternatives to violence. As an internationally recognized NGO, MCC currently serves in more than 45 countries with over 475 partners, 1,000 staff and 40,000 volunteers.

Applicants must be legally able to work in Canada for the duration of their employment. Successful candidates will be required to provide a Police Background Check upon hire

Job Details

Salaried Employee -Part Time at .6 FTE

Qualifications

All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

Required

• Prior experience supporting multiple people in a departmental setting

• Learning agility: motivated to learn and utilize new tools, systems and organizational norms

• Information triage: organize and prioritize requests/projects; multi-task to meet competing deadlines

• Process improvement mindset: identify areas of administrative efficiency and provide recommendations

• Contextual judgment: able to make administrative decisions independently and escalate appropriately

• Adaptability to leadership styles: willingness to understand and adjust workflows based on need

• Ability to prioritize and problem solve

• Strong written and verbal communication skills with the ability to use communication to shape culture

• Excellent proficiency with Microsoft Office suite

• Experience with database usage (data entry, administration)

• Experience coordinating logistics for events and/or meetings

• Business or High School Diploma + 3-5 years relevant experience; or 5-7 years equivalent experience

Preferred

• Experience with intranet management
• Knowledge of administrative best practices
• Administrative courses or certification

Key Responsibilities

Policy and Strategic Support

• Format policy content applying best practices for consistency, and proactively manage the policy review calendar

• Distribute reporting templates and consolidate content during strategic plan reporting cycles

• Provide administrative support on focused strategic projects as requested by various departments

• Support executive office needs, including mailings, board activities, and staff recognition

Marketing and Communications Support

• Attend and minute bi-weekly Marketing and Communications team meetings and annual operational/program strategy meetings

• Liaise with printers to coordinate print orders and provide required content

• Format and polish documents to ensure clarity, consistency, and professional quality

Operational Support

• Maintain MCC Ontario’s internal communication channel (Omnia) with timely, relevant content that strengthens organizational culture across a dispersed workforce

• Manage organizational archiving using a standardized system

• Maintain and order inventory of promotional materials merchandise, and employee uniforms

• Develop and maintain an efficient sign-out library of promotional materials for staff use

• Coordinate meeting and event logistics, including setup, breakdown, and catering as needed

Core Values and Expectations:

• Perform other job-related duties as assigned
• Participate in MCCO orientations, provincial meetings, Peace Conference and Staff Development Day
• Participate in a local faith community, being willing to use personal gifts within this community and model nonviolent peacemaking through respectful interaction with others
• Maintain a high level of integrity, reflecting Christian respect and Christ's unconditional love to those with whom you work, including colleagues, partner agencies, the homeless and marginalized
• Answer inquiries about MCC from constituency and general public; communicate MCC's values, articulating the importance of MCC's criteria for workers, all of whom serve as representatives of the Mennonite and Be in Christ churches which support MCC
• Model nonviolent peacemaking through respectful daily interactions with staff and the public

Start Date

09 Jun, 2026

Salary Details

Base salary: $31,121. The salary stated is an annual amount. This role starts on day one with a company paid benefit package.

Benefits

Group benefits package is employer-paid and includes supplemental medical/dental/vision, life insurance, AD&D, global medical assistance, EAP and RRSP contributions matched - starts on day one.

LTD premiums are the responsibility of all permanent, salaried positions. Premiums are the responsibility of the team member and are paid through salary deduction.

Additional Information

MCC Ontario affirms:

• That AI is not used to screen, assess, or select applicants for any position.
• All job postings are for an existing vacancy.

Location Description

This role is based at 50 Kent Ave., Kitchener, ON.