Experienced in proposal coordination and ready to lead a team of professionals. ISL is winning some exciting projects and we are looking for a curious collaborative leader to join the team!

If you want to help ISL be a top three in the market by advancing our capability to successfully compete on RFP’s across BC, AB, Yukon and Saskatchewan we want to hear from you!

A Little About Us

ISL is comprised of just over 600 employees including award-winning engineers, technologists, planners, landscape architects, scientists, and much more that work together to deliver infrastructure projects that minimize environmental impacts and maximize benefits to the community. Learn more about our work by visiting us on Instagram @islengineering / LinkedIn and feel free to join our ISL newsletter on LinkedIn: Inside ISL.

More about what we do:

• We deliver on a variety of multidisciplinary projects.
• We have extensive expertise – We have a variety of expertise and are comprised of five sectors specializing in Transportation, Municipal and Community, Bridges, Building and Structures and Land and Environment. Learn more about our areas of practice.
• We are award winning and recognized in industry – Visit our #ISLLife blog and learn

ISL’s Proposal/Production Team supports all offices and all disciplines of business at ISL. Our objectives are to increase the win rate, delivering quality, creative and compliant proposals.

The key to our team’s success is:

• Teamwork – We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a stronger unit while growing our own individual skillsets. Everyone on the team is ready to jump in and lend a helping hand wherever they can—someone will always have your back!
• Responsiveness – We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the proposal and the team.
• Collaboration – While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to all types of RFX’s.
• Ongoing Development - We have a culture of mentorship and leverage both hands-on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

About the Role

ISL’s Proposal Coordinators thrive on tight deadlines, adding the final polish that helps us win exciting projects in transportation, municipal infrastructure, community development, water, environment, structures, landscape architecture, and community engagement. It’s work that shapes the places we live, work, and play.

Responsibilities:

• While no two days will look the same, here is what you can expect to do:
• Manage proposal workload and day to day coordination
• Lead the coordination and preparation of proposals, including input on project resourcing and required skills
• Maintain compliance with RFP requirements
• Track progress and holds the team accountable
• Align project resourcing with strategic goals, supporting cross office collaboration and effective resource allocation
• Oversee project documentation standards to maintain consistency and accuracy while respecting regional differences
• Lead projects to achieve quality delivery within budget and schedule, providing support on larger projects as needed
• Complete peer reviews to support high quality deliverables
• Provide day to day leadership and support to staff
• Mentor and trains staff, fostering continuous learning and professional growth
• Conduct regular check ins to support performance, feedback, and development
• Support recruitment and onboarding of new staff
• Foster a positive work environment that supports work life balance, team cohesion, and continuous improvement

Ready to throw your name in?

If this sounds like you, we encourage you to apply!

• You are a natural mentor who guides junior staff throughout the full cycle of Proposal Coordination.
• As a strategic thinker, you proactively seek opportunities to improve processes, enhancing workflows and efficiencies across the team.
• Thriving in fast-paced environments with competing deadlines, you consistently demonstrate adaptability and resilience.
• Your relationship-building skills enable you to influence and collaborate effectively with a variety of Project Managers.
• As a supportive leader, you celebrate successes and are the first to offer high fives when a proposal is submitted on time for consideration.
• You approach your work with precision, displaying keen attention to detail and strong proofreading abilities.
• You seamlessly can integrate into diverse proposal teams, you adapt your communication style to work collaboratively with a range of personalities and workflows.
• Your strong understanding of both business and client needs allows you to translate complex technical language into clear, compelling, client-focused proposals.
• Confident in taking initiative, you independently identify and resolve challenges, and your curious demeanour ensures you ask timely, insightful questions to achieve successful outcomes.

Your application should show us:

• 10+ years of experience in proposal coordination where multiple partners were involved preferably in a consulting engineering and/or architectural environment.
• Knowledgeable of the RFP process and proposal lifecycle.
• An indication of the scope and magnitude of proposals you have worked on coordinating.
• Strong leadership capabilities with demonstrated experience leading a team of professionals.
• Post secondary education in a relevant field.
• Ability to write to the requirements of RFP.
• Interest in AI and emerging technologies to support strategy that may result in improved workflows and efficiencies in Proposal Coordination.
• Strong knowledge and experience using Microsoft Office (Word, Excel, PowerPoint, Copilot.) with a proven ability to understand the creation and use of templates.

Bonus:

• Understanding of municipal RFP processes is a definite asset.
• Experience in an AEC related industry would be an asset.

What ISL Offers

We value you for your contributions and want to ensure that your personal success is intertwined with your professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual wellbeing which is why our benefits package is comprehensive and offers you some of the best available tools to maximize your career and lifestyle.

Here are some of the amazing benefits we provide:

• Flexible working hours
• Hybrid model of work
• Excellent mentorship
• Employer paid benefits including health, dental and extensive paramedical services
• Healthcare Spending and Lifestyle Option Accounts
• Group RRSP
• Annual bonus incentives
• Paid professional development opportunities and memberships
• 24/7/365 Employee Family Assistance program

At ISL your identity is part of our identity. Diversity, Equity and Inclusion (DEI) speaks to our core values and provides space for our teams to bring their authentic selves to work. ISL believes DEI creates the best outcomes for our clients while sustaining a happy and thriving work environment that allows for career development and opportunities for all staff. ISL is committed to a focused effort on continuous improvement and development of a respectful and safe workplace.

We thank all applicants in advance for their interest in this position. Only those who will be selected for an interview will be contacted.