Department: Finance / Finances

Employment Type: Full Time / Hybrid / Indeterminate (Permanent)

Language Designation: English Essential

Posting Close Date: 12 May 2026

About Destination Canada

Tourism is the heartbeat of communities from coast to coast to coast. At Destination Canada, our aspiration for the tourism industry is to generate wealth and wellbeing for all of Canada and enrich the lives of our guests. Our mission is to influence supply and build demand for the benefit of locals, communities and visitors through leading research, alignment with public and private sectors, and marketing Canada nationally and abroad. We seek diverse, ingenious thinkers teeming with intellectual curiosity and a deep desire to grow Canada's tourism industry – strengthening the socio-cultural, environmental and economic vitality tourism brings to Canada.

About the role:

Destination Canada is seeking a highly skilled and proactive Senior Executive Assistant, Finance to provide advanced executive, operational, and administrative support to the Senior Vice President, Chief Financial Officer and Chief Data & Analytics Officer, and their business unit.

This is a critical role supporting a senior executive with a high organizational profile, requiring exceptional judgment, professionalism, and the ability to manage complex, sensitive, and high-stakes responsibilities with discretion. The successful candidate will play a key role in representing the Executive's brand and ensuring seamless coordination of priorities, communications, and workflows.

The primary objective of this position is to provide comprehensive and advanced senior-level administrative, operational and executive support to the Executive and their business unit. The incumbent will be responsible for overseeing and implementing a range of administrative services, including calendar, travel and event management, providing financial support, information management and communication services. The incumbent serves as a central point of contact for numerous internal and external stakeholders on administrative matters, addressing emerging issues with discernment, proactivity and an excellent understanding of organizational issues.

Key accountabilities

Strategic Executive Support

• Plans, directs and coordinates the development and delivery of executive services required to meet the overall business needs of the Executive. Proactively identifies and addresses Executive's needs, manages processes and workflows seamlessly, manages the executive's time effectively and in line with priorities.
• Advises the Executive on relevant issues and remains up-to-date on emerging issues.
• Maintains and fosters effective liaison with other areas of the organization and stakeholders in order to manage and coordinate emerging issues for a timely resolution.
• Assesses the urgency and sensitivity of issues and requests to the Executive and informs senior management and other stakeholders of priorities requiring immediate attention; follows-up on priorities.
• Researches issues and acquires supporting documents, drafts correspondence, reports, and decision-making documents.

Project Coordination

• Supports in the execution and planning of various projects, including setting timelines, managing project schedules, and tracking key milestones.
• Coordinates tasks, roles and responsibilities among project team members, ensuring deadlines are met and deliverables are complete on time and on budget.
• Coordinate the development of briefing notes and memos for the board meetings, ensuring all materials are accurate, concise, and aligned with strategic priorities. This includes managing timelines and facilitating the review and approval process to deliver final materials.
• Serves as the Asana lead for the department, maintaining project tracking systems, supporting team adoption, and ensuring consistent use of tools and workflows across projects.

Communications

• Acts as a focal point and gatekeeper for incoming inquiries and requests for the Executive
• Manages and organizes a high volume of incoming and outgoing correspondences and ensures that all outgoing correspondence meets protocol requirements and internal standards.
• Develops and maintains communications links and an extensive network with senior management, partners, senior officials of industry, etc. to foster effective working relationships for the management and coordination of sensitive issues; and ensures collaboration and identifies, coordinates and advises on key requirements and expectations of the Executive.
• Manages information flow and quality control of documents (i.e. presentations. handouts, meeting materials, briefings). Edits documentation for appropriate language, style and grammar.
• Routes and responds to questions/requests, prioritizes issues and ensures that they are handled accordingly.

Event & Travel Coordination

• Arranges and coordinates meeting and event logistics for the Executive and the business unit.
• Coordinates and manages travel arrangements, bookings, and travel expenses for the Executive(s).
• Prepares detailed itineraries and agendas.

Calendar Management & Meeting Preparation

• Coordinates virtual and in-person meetings for the Executive, including scheduling and logistics.
• Develops and circulates meeting materials, including, but not limited to meeting agendas, documentation, and meeting minutes.
• Manages the complex needs of the Executive's schedule and calendar, which includes organizing private, sensitive and confidential meetings.
• Anticipates and maintains awareness of priorities, monitors tasks and deadlines, anticipates Executives' needs, and makes critical decisions to prioritize meetings

Administrative Support

• Prepares, reviews, and proofreads documents, reports, presentations and briefings, and handles meeting minutes when necessary.
• Manages administrative tasks related to service providers, including credit cards, travel arrangements, office supplies, beverages, and remote conferencing. Ensures these products and services are consistently available, and that they follow established policies and procedures.
• Interprets and applies established Destination Canada procedures, and identifies courses of action to resolve administrative issues.
• Provides advice, information and instructions to Destination Canada employees related to administrative and other services and Destination Canada control features required for those services.
• Coordinates and administers contracts, including tracking, routing documents for approval, and managing sign-off on contracts and partnership agreements.
• Supports the business unit(s) with contract coordination, Statements of Work, vendor performance management, and tracking spend with individual suppliers.
• Leverages AI-enabled tools and technologies to improve workflow efficiency, streamline administrative processes, and enhance the quality and speed of deliverables.

Financial Support

• Manages day-to-day financial duties, including processing and managing invoices and expenses, performing credit card reconciliations and reviewing monthly GL statement, while following financial and procurement policies.
• Monitors and reports on financial activities, ensuring compliance with established guidelines and standards.
• Prepares budget and financial reports, including variance and forecast reports, and provides advice and recommendations on line items.

Information Management

• Compiles and manages the updating and storage of important documentation on behalf of the Executive and the business unit.
• Protects sensitive information and upholds confidentiality of information.

Other Duties

• Performs other related duties.
• Provides backup for other EA or Senior EA positions when needed.

What you need

• Successful completion of post-secondary education in administration or related field or an acceptable combination of education, training and experience
• Minimum 5 years of Executive Assistant experience, including 3+ years supporting senior leadership or C-suite executives
• Comprehensive knowledge of administrative practices and procedures including invoice processing, budget tracking, contracts, expense claims, travel arrangements, calendar management, meeting arrangements and minutes, filing and records management
• Advanced knowledge of executive support practices and techniques
• Excellent multi-tasking, organizational, and prioritization skills
• Superior attention to detail and commitment to accuracy
• Ability to develop comprehensive and deep understanding of the Executive's strategic objectives and priorities, needs, and preferences
• Ability to develop deep understanding of the strategic goals, priorities and operations of the BU as well as Destination Canada's governance structure, external environment, objectives, activities, programs, partnerships, issues and operations
• Exceptional writing and editing skills, ability to prepare, edit, and manage high-level correspondence, documents, reports, presentations, briefings with an understanding of the audience, purpose and context.
• Ability to maintain confidentiality and protect private and highly sensitive information
• Advanced problem-solving skills. Strategic foresight with the ability to proactively identify and address the Executive's needs before they arise and mitigate problems in advance
• Outstanding written and verbal communication skills, able to represent the Executive professionally, diplomatically and effectively with high level stakeholders
• Excellent interpersonal skills, with the ability to develop strong relationships with internal and external contacts at senior levels
• Ability to manage issues effectively including conducting research, briefing the Executive and providing advice
• Ability to handle sensitive issues and interactions with exceptional professionalism, diplomacy and tact
• Exercises sound judgment to make decisions independently where appropriate and escalating to the Executive when necessary.
• Excellent project coordination skills, with the ability to set timelines, coordinate tasks, and ensure deliverables are completed on time
• Highly adaptable, with a proven ability to improve and streamline processes by effectively leveraging technology and AI-driven tools in a fast-paced executive environment
• High level proficiency in MS Office Suite, virtual meeting tools, and collaboration tools

Compensation

Salary range:$70,844 - $88,555

Within the range, the base pay offered is determined by multiple factors, including job-related skills and relevant education/experience. Please note starting salaries for new hires typically fall between the minimum and mid-point of the range, to support internal equity and allow room for progression as employees grow and excel in their roles. The range above reflects base pay only and does not include the competitive at-risk pay program and benefits that we offer!

Our total rewards offering is designed to support your health, wellbeing, and life outside of work. In addition to base salary, you'll have access to:

• Extended health and dental benefits
• A defined contribution pension plan
• A minimum of 3 weeks' vacation
• 5 paid days for personal and family needs each year
• 1 paid wellbeing day per year
• Generous maternity and parental leave top-up
• An employee and family assistance program
• Flexible working options, including a hybrid model and compressed workweek
• Support towards your professional growth with learning and development opportunities, mentorship, and more.

Things you should know:

• This role follows a hybrid work arrangement, where work is performed onsite at least 3 days per week. Please note the work arrangement is subject to change.

At Destination Canada, we believe that Canada's diversity is its greatest asset and is what touches travellers' hearts most deeply. To that end, we are committed to inclusive leadership within our workplace, workforce, and interactions with partners and travellers alike. Destination Canada is an equal opportunity employer committed to reflecting Canada's diversity through fair and accessible hiring and employment practices. All qualified applicants will receive consideration for employment. If you require accommodations at any point in the recruitment process, please reach out to accessibility@destinationcanada.com.

We know that applying for a new job can be both exciting and intimidating, and we sincerely appreciate your interest and effort.

Privacy Notice Acknowledgement and Consent

Personal information collected in relation to your application is collected pursuant to the Canadian Tourism Commission Act and the Privacy Act. Providing your personal information is voluntary. However, incomplete applications or refusal to provide relevant information will impact our ability to assess your candidacy. Personal information provided by you will be used to evaluate your application, verify accuracy of the information provided (references and credentials) and to maintain an inventory of candidates for work opportunities and staffing, all in accordance with Destination Canada's personal information banks PSU 911 and PSE 902. Information will be retained for a minimum of 2 years.

By submitting your application, you consent to the use of your personal information as indicated above and agree to the terms of our Privacy Notice**.** SIN numbers, other personal identifying numbers, (Driver licence, CRA and BIN), medical information and candidate photographs are not required for the purposes of this application. Please do not submit this information in your application.