Administrative Assistant, Safety, Security & Compliance
About the role
Salary: Band 6 ($69,985.50)
Status: Full-Time, 12 Months TERM (April 2026 – March 2027), Unionized
Work environment: Hybrid (3 days in office, 2 days WFH) based on business need
Number of positions available: 1
WHY CALGARY AIRPORTS
Powered by heart and dedicated to excellence, we’re the team that keeps Calgary connected – and you could be our newest member.
We’re in the business of uplifting people, and every day, we create runways to new places and possibilities, building a better airport experience for everyone.
WHAT’S THE TEAM LIKE
The Safety, Security, Compliance, and Emergency Response team ensures the safe and secure operation of Calgary International and Springbank Airports. This team plays a critical role in regulatory compliance, emergency preparedness, and operational assurance, directly impacting the airports’ efficiency and safety. Their work supports the strategic goals of the organization and ensures a safe environment for all stakeholders.
WHAT ARE SOME OF THE RESPONSIBILITIES
- Provide administrative support for the Safety, Security, Compliance & Emergency Response division, which may include:
- Typing of letters and memos
- Drafting correspondence
- Calendar management for department leadership (and follow-up)
- Create and maintain spreadsheets for various projects
- File and records management (e.g. project documentation, invoice tracking, etc.)
- Care and servicing of office equipment, including justification to order new equipment or furniture
- Complete expense claims for department senior leaders, including credit card reconciliations
- Desktop publishing for necessary documents (e.g. brochures, manuals, slide presentations for board/management meetings, public meetings, etc. And miscellaneous projects)
- Plan and coordinate special events
- Department budget and expenditures tracking related to O&M and capital charges. Track purchase orders, order entries, and invoices. Verification of invoices, ensure proper charging, clarifying incorrect invoice amounts and confirming correct coding.
- Administrative Support for the department Senior Leaders as required including arranging meetings, booking meeting rooms, contacting and inviting attendees, preparing agendas, arranging catering, attending and transcribing minutes, and meeting minutes distribution within 48 hours.
WHAT DO YOU NEED TO BRING
- You’ll need to be eligible to obtain and maintain a RAIC, don’t worry – we’ll help you through this! For more details, check out: RAIC Program and Application Information
- Minimum of a high school diploma (G.E.D) is required.
- 0–1 year of relevant experience in an administrative, technical, or support role, or a combination of education and practical experience that demonstrates readiness for the role.
- Proficiency in Microsoft Office applications (including Word, Excel, Outlook, and PowerPoint) with the ability to prepare documents, maintain spreadsheets, manage email and calendars, and support routine administrative and reporting tasks.
- Strong organizational and interpersonal skills with the ability to manage multiple tasks, remain focused amid frequent interruptions, and interact professionally and effectively with internal and external stakeholders.
- Professional communication and confidentiality skills with the ability to prepare, edit, proofread, and maintain business and technical documents while handling sensitive and confidential information in accordance with established policies and procedures.
WHAT ADDITIONAL SKILLS ARE AN ASSET
- Bilingual in English and French
- Experience in an airport or aviation environment.
WHAT DOES DIVERSITY MEAN TO US
We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality.
OUR VALUES
We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another.
We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges.
We work together with trust and transparency, supporting one another to achieve the collective goals of our organization.
We grow, evolve, and adapt with purpose, continually aligning our actions with our vision.
We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.
Not the right fit? Search for Administrative Assistant, Safety, Security & Compliance jobs in Calgary, AB
About Calgary Airport Authority
Our foundational values define our beliefs and behaviours: we create effortless and memorable airport experiences that reflect Calgary's legendary hospitality and our region's natural beauty.
Whether it's joining people with life defining adventures or bringing together friends and family, our work makes it possible.
And it takes great people – Project Managers, Accountants, Equipment Operators or IT Specialists – all working together with a common goal of growing one of Canada's best airports.
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Administrative Assistant, Safety, Security & Compliance
About the role
Salary: Band 6 ($69,985.50)
Status: Full-Time, 12 Months TERM (April 2026 – March 2027), Unionized
Work environment: Hybrid (3 days in office, 2 days WFH) based on business need
Number of positions available: 1
WHY CALGARY AIRPORTS
Powered by heart and dedicated to excellence, we’re the team that keeps Calgary connected – and you could be our newest member.
We’re in the business of uplifting people, and every day, we create runways to new places and possibilities, building a better airport experience for everyone.
WHAT’S THE TEAM LIKE
The Safety, Security, Compliance, and Emergency Response team ensures the safe and secure operation of Calgary International and Springbank Airports. This team plays a critical role in regulatory compliance, emergency preparedness, and operational assurance, directly impacting the airports’ efficiency and safety. Their work supports the strategic goals of the organization and ensures a safe environment for all stakeholders.
WHAT ARE SOME OF THE RESPONSIBILITIES
- Provide administrative support for the Safety, Security, Compliance & Emergency Response division, which may include:
- Typing of letters and memos
- Drafting correspondence
- Calendar management for department leadership (and follow-up)
- Create and maintain spreadsheets for various projects
- File and records management (e.g. project documentation, invoice tracking, etc.)
- Care and servicing of office equipment, including justification to order new equipment or furniture
- Complete expense claims for department senior leaders, including credit card reconciliations
- Desktop publishing for necessary documents (e.g. brochures, manuals, slide presentations for board/management meetings, public meetings, etc. And miscellaneous projects)
- Plan and coordinate special events
- Department budget and expenditures tracking related to O&M and capital charges. Track purchase orders, order entries, and invoices. Verification of invoices, ensure proper charging, clarifying incorrect invoice amounts and confirming correct coding.
- Administrative Support for the department Senior Leaders as required including arranging meetings, booking meeting rooms, contacting and inviting attendees, preparing agendas, arranging catering, attending and transcribing minutes, and meeting minutes distribution within 48 hours.
WHAT DO YOU NEED TO BRING
- You’ll need to be eligible to obtain and maintain a RAIC, don’t worry – we’ll help you through this! For more details, check out: RAIC Program and Application Information
- Minimum of a high school diploma (G.E.D) is required.
- 0–1 year of relevant experience in an administrative, technical, or support role, or a combination of education and practical experience that demonstrates readiness for the role.
- Proficiency in Microsoft Office applications (including Word, Excel, Outlook, and PowerPoint) with the ability to prepare documents, maintain spreadsheets, manage email and calendars, and support routine administrative and reporting tasks.
- Strong organizational and interpersonal skills with the ability to manage multiple tasks, remain focused amid frequent interruptions, and interact professionally and effectively with internal and external stakeholders.
- Professional communication and confidentiality skills with the ability to prepare, edit, proofread, and maintain business and technical documents while handling sensitive and confidential information in accordance with established policies and procedures.
WHAT ADDITIONAL SKILLS ARE AN ASSET
- Bilingual in English and French
- Experience in an airport or aviation environment.
WHAT DOES DIVERSITY MEAN TO US
We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality.
OUR VALUES
We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another.
We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges.
We work together with trust and transparency, supporting one another to achieve the collective goals of our organization.
We grow, evolve, and adapt with purpose, continually aligning our actions with our vision.
We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.
Not the right fit? Search for Administrative Assistant, Safety, Security & Compliance jobs in Calgary, AB
About Calgary Airport Authority
Our foundational values define our beliefs and behaviours: we create effortless and memorable airport experiences that reflect Calgary's legendary hospitality and our region's natural beauty.
Whether it's joining people with life defining adventures or bringing together friends and family, our work makes it possible.
And it takes great people – Project Managers, Accountants, Equipment Operators or IT Specialists – all working together with a common goal of growing one of Canada's best airports.