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Détails du poste

Requisition ID: 4210 Affiliation: Exempt Position Type: Temporary Full Time Fixed Term Duration: Anticipated to end December 31, 2026 Number of Openings: 1 Bi-weekly Working Hours: 70 hours bi-weekly Shift/Work Schedule: Monday - Friday Department: Human Resources & Safety Job Location: Fort McMurray Starting Salary Range*: $77,707 - $84,992 (Pay Band D) Reposted (dd/mm/yyyy): 22/08/2026 Closing Date (dd/mm/yyyy): 30/08/2026 Posting Type: Internal and External *The Municipality offers competitive compensation. The starting salary for this position will be within the range listed above and dependent upon the qualifications and experience of the successful candidate. We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know. ABOUT THE DEPARTMENT At the Regional Municipality of Wood Buffalo, our Human Resources & Safety department is dedicated to creating a workplace where people thrive and safety comes first. From attracting and developing top talent to fostering a culture of inclusion, wellness, and continuous learning, HR supports the organization’s most valuable resource — its people. At the same time, our Safety team ensures that every employee goes home safe by championing proactive practices, compliance, and a culture of shared responsibility. Together, HR and Safety provide the foundation that allows every department to deliver exceptional service to the community. If you are passionate about people, workplace culture, and building a safer tomorrow, this is the team where your work will truly make a difference. GENERAL DESCRIPTION The Coordinator, Administration is responsible for providing confidential administrative support for an assigned Leader, within the Human Resources (HR) Department or Senior Manager within the organization. This includes recruitment administration support, labour relations support, calendar, financial and budget administration, records maintenance, archiving, and reception coverage. Incumbent will be required to preserve the confidentiality and security of all correspondences, documents and information, and take responsibility for errors in judgement or accuracy. Primary responsibilities of this position include: General Administration: Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents as required. Routinely handles confidential information. Provides a variety of information and assistance to internal and external contacts as well as the public on matters relating to Human Resources or departmental procedures and programs. Ensures inquiries are appropriately handled or redirected. Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports for internal distribution. Maintains information on the intranet and on information systems (such as SAP and Taleo) to ensure they are accurate and up-to-date. Department Support: Provides scheduling support by booking appointments, scheduling meetings and interviews. Provides support for assigned leader. Assists with daily and/or weekly recruitment and other HR related tasks. Responsible to provide back up to reception and records areas. Assists with special assignments and projects as required. SKILLS REQUIREMENT Candidates need to show evidence of the following: * Excellent customer service skills and the ability to establish and maintain effective working relationships with employees, leaders, and external contacts. * Proven ability to be discreet and keep all information and documentation strictly confidential. * Strong communication skills, both verbally and written, and the ability to accurately record information. * Demonstrated ability in handling a fast paced and varied workload in a flexible manner. * Must be a self-starter able to work with minimum supervision and direction. * A high proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook). WORK EXPERIENCE REQUIREMENTS * Two (2) years’ experience in a professional administrative and confidential environment, preferably in human resources is required. * Experience working in a public-sector environment with unionized and non-unionized employees considered an asset. EDUCATION REQUIREMENTS * A Diploma in Business Administration or Human Resources is required. * Equivalent combination of post-secondary education and directly related work experience may be considered. * Criminal record check is required. SAFETY As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the Health and Safety Directive. As per Section 2 of the Occupational Health and Safety Act, the incumbent shall ensure, while in the employ of the Regional Municipality of Wood Buffalo, the health and safety of employees, contractors, and the public. This position is not employed in a supervisory capacity. As such, the employee is not required to obtain additional safety training in accordance with municipal procedures and directives. To apply: Please visit our website at jobs.rmwb.ca Current employees must apply through the internal careers site. We appreciate the interest of all applicants; however, only those individuals selected for interviews will be contacted. Late applications will not be accepted.

Ce que vous ferez

The Coordinator provides confidential administrative support to HR leadership, including recruitment assistance, financial record-keeping, and meeting coordination. They are also responsible for maintaining departmental records, managing schedules, and providing reception coverage.

Exigences

Candidates must have at least two years of professional administrative experience, preferably in human resources. A diploma in Business Administration or Human Resources is required, along with proficiency in Microsoft Office programs.

Compétences indiquées

• Service à la clientèle · Souhaitée
• Microsoft Excel · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Customer service
• Confidentiality
• Records management
• Budget administration
• Scheduling
• Recruitment support
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Communication skills
• Data entry
• Statistical reporting
• Statistical Reporting
• Administrative Support
• Continuous Development
• Self-Starter
• Microsoft Excel
• Budgeting
• Business Administration
• Spreadsheets
• Customer Service
• Communication
• Information Systems
• Occupational Safety And Health
• Invoicing
• Labor Relations
• Taking Meeting Minutes
• Memos
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Safety Training
• SAP Applications
• Taleo

Domaines d’emploi

• Human Resources
• Administrative
• Government & Public Sector
• Security & Safety
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers