Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.

Posting ID: 5047
Department: Health
Division: Paramedic Services
Pay Range: $65,242 - $81,553
Job Type: Contract < 1 Year
Contract Duration: up to March 2027
Hours of Work: 35 hours per week
Work Location: 1157 Blair Road, Burlington
Employee Group: OCT

Vacancy Status: This posting is for an existing vacancy.
Posting Date: April 22, 2026
Application Deadline: April 30, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

If this position becomes eligible to be filled permanently, the successful candidate from this competition may be appointed to the role.

If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!

Job Summary

Reporting to the Deputy Chief/Manager, Logistics, the Coordinator, Logistics provides comprehensive administrative and operational support to ensure the effective delivery of day‑to‑day logistics operations and organizational readiness. The position oversees access control, records management, procurement, scheduling, health and safety compliance, and logistics systems, while serving as a key liaison between management, field staff, vendors, and external partners.

Duties & Responsibilities

• Provides administrative support to the Deputy Chief/Manager Logistics, Logistics Superintendent, Systems Analyst, Fleet Coordinator and Logistics Officers.
• Responsible for station and medication vault access and security control. Monitors/controls assignment of access fobs to staff and vendors. Provides remote access to stations for authorized vendors and personnel. Generate reports for audit purposes.
• Leads uniform procurement process and uniform inventory management.
• Co-ordinates the acquisition of quotes, maintenance of an annual order form, ordering and tracking of costs associated with divisional dress uniforms.
• Responsible for the coordination and collaboration with Fleet Services and Fleet Coordinator, and external vehicle vendors, in the preventative maintenance schedules for Community Paramedic and Logistic fleet vehicles.
• Responsible for the creation and maintenance of vehicle records pertaining to certification, commissioning, licensing, insurance, accident history, maintenance etc. for all service vehicles.
• Develops and maintains several spreadsheets, databases, SharePoint tasks, including schedules and vacation log calendars for logistics staff.
• Establishes and maintains authoritative vendor contact lists and reference materials across multiple agreements and equipment types, including MSDS updates.
• Works with Facility Services to prioritize station maintenance and repairs, determining urgency, coordinating follow up, and advising Health & Safety and management based on findings
• Co-ordinates and prepares several on-going orders, reports and statistics.
• Acts as a liaison between the Deputy Chief/Manager and the field personnel by communicating issues and information to and from the various locations. Coordinates and maintains Logistics information and update feeds to the electronic display monitors in all stations.

Additional Duties and Responsibilities

• Co-ordinates meetings, prepares agendas, attends meetings, records minutes.
• Co-ordinates Health & Safety station inspections to ensure compliance with Ministry of Labour requirements
• Plans and adjusts schedules for logistics officers and make ready staff, including vacation allocations, and maintaining accurate records.
• Responsible for the Logistics "Teams" site management.
• Co-ordinates and maintains inventory of office supplies and coordinates repair of office equipment.
• Maintains current and effective filing systems both physical and electronic, including administration, resources and confidential patient information, ensuring confidentiality are always maintained.
• Maintains and updates information contained in the inventory and information management systems.
• Liaises with vendors and suppliers for purchases and service requests and annual pricing changes.
• Oversees and manages the onboarding cycle for high school cooperative students three times per year, liaising with program coordinators, evaluating required documentation, and ensuring all compliance obligations are met.
• Coordinates oversight for all program documentation, including purchasing agreements, vendor-of-record information, bid documentation, pricing, and MSDS forms.
• Provides front-line customer service, responding to inquiries by phone, in-person, by mail or email.
• Performs other duties as required.

Skills & Qualifications

• Completion of secondary school is required; post-secondary education in business or a related field is considered an asset.
• Minimum of two (2) years of progressively responsible clerical and/or administrative experience.
• An equivalent combination of education and experience will be considered.
• Excellent working knowledge of Microsoft 365, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent keyboarding speed.
• Proficient in Microsoft Teams and SharePoint.
• Working knowledge of SAP and Zoll Data Systems / electronic Patient Care Records.
• Excellent communication and organizational skills, with the ability to set priorities and manage multiple projects.
• Proven ability to interact with diverse clientele in a tactful, professional, and efficient manner.
• Ability to work in a fast-paced environment with frequently changing priorities.
• Effective decision-making skills, with the ability to make timely decisions in support of operational needs.

Working/ Employment Conditions

Working Conditions

• The incumbent may be required to drive a Regional vehicle and will be required to provide a copy of their driver’s license and a driver’s abstract, by their first day of employment.

Employment Conditions

• Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.

• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.

• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.

• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.