St. Paul School

124 24 Ave NE, Calgary

Overall Accountability

The Administrative Secretary, Secondary provides clerical and administrative support to administration, personnel, parents, students, and members of the public. The Administrative Secretary works in a collaborative and coordinated manner with personnel within the school.

Specific Accountabilities

• Provides service and support to the Principal, students and personnel

• Manages office processes and procedures such as bookings, filing, reports, attendance, report cards, etc.

• Facilitates scheduling of meetings

• Maintains student records and files

• Welcomes and organizes Guest (Substitute) Teachers; welcomes and assists visitors

• Responds to requests for information from personnel, students, parents and members of the public

Qualifications

• Minimum High school diploma

• Six (6) months related experience

• Experience with Calgary Catholic’s Student Information System preferred

• Familiarity working with Calgary Catholic’s databases and general knowledge of Calgary Catholic operations preferred

• Secretarial certificate/diploma preferred

• Proficient with Microsoft Office, desktop publishing, and accounting software

• Excellent communication, organization and interpersonal skills

• Fluency in languages will be a definite asset for French Immersion and International Spanish Academy schools.

The Calgary Catholic School District is committed to fair and accessible employment practices and considers catholicity, equity, diversity, and inclusivity to be foundational to its institutional success.

The Calgary Catholic School District seeks to foster a workplace that reflects the full breadth of the communities it serves.

If selected as the successful candidate for this position, please be aware that you will be required, as a condition of employment, to submit to the District a police information check (PIC) prior to your start date . The check must be issued at the time of the job offer or within the past six months. Please note, the cost of the police information check will be the responsibility of the candidate. NOTE: Applicants who live in Calgary can apply for Police Information Check (PIC) electronically by visiting the following CPS website: https://www.calgary.ca/cps/public-services/police-information-checks.html