MS Administrative Assistant Position Summary

The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums, including correspondence, meetings, company activities, manuals, and newsletters.

Responsibilities

• Create proofs; revise and edit written materials as required
• Handle internal and external correspondence
• Make travel arrangements
• Create and maintain departmental filing systems
• Answer telephone lines
• Update calendars
• Use and coordinate maintenance for local office equipment
• Coordinate logistics for meetings, virtual meetings, and conference calls, including location, communications, and required resources
• Maintain department logs, reports, and perform data entry for functional databases
• Cross-train and learn other responsibilities within the team and provide assistance as needed
• Build professional relationships with customers and other teams
• Provide or assist with reception coverage, as required
• Coordinate with Finance for resolution of budget variances and/or expense applications, as required
• Perform other duties as assigned by the manager

Qualifications

• Post-secondary education or equivalent experience
• Minimum of two (2) years of related experience

Skills

• Excellent interpersonal skills
• Strong self-motivation with the ability to drive results
• Excellent verbal and written communication skills
• Intermediate knowledge of Microsoft Office applications
• Strong prioritization and time management skills