Supply Chain

Purchasing Coordinator

Version: March 2026

Reports To: Sr. Supply Chain Manager, Assistant Supply Chain Manager

Job Status: Full Time, Salary, Permanent

Work Hours: Monday - Friday, 8:00 am - 4:00 pm

Work Location: On site, between 66 Six Point and 115 Saulter Street South

Compensation: $55,000-$58,000 Annual Salary, based on experience

About Real Food For Real Kids:
Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception. A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.

Our Supply Chain team is looking for a fantastic Purchasing Coordinator to join the team. If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!

The Position

The Purchasing Coordinator ensures proper flow of material by placing purchase orders as well as inventory management via the Business Central ERP. Responsibilities include placing and confirming purchase orders, making order adjustments, conducting inventory management, tracking supplier performance, coordinating receiving functions,coordinating freight pick ups / drop offs, managing invoice receipt, quality control checks via the quality control module, ensuring HACCP protocols are followed with material handling and occasional material handling duties (backup to receiving in case of emergencies). The Purchasing Coordinator works closely with operations supervisors / managers, purchasing team, supply chain planner, production and menu design team.

Key Responsibilities

Purchasing

• Placing and confirming purchase orders, adjusting quantities as necessary
• Provide forecasts to vendors securing continuous product supply
• Ensuring delivery schedule is adhered to and meets our quality expectations
• Contingency planning (eg. shortages, backorders, quality issues, pick-up/drop-off requests, etc.)
• Timely communication to appropriate parties
• Freight pick-ups and drop offs for corresponding purchase orders
• Participate in obtaining quotes, RFQ and RFP exercises as directed by Sr Manager and/or Asst. Manager

Vendor Relations

• Meeting supplier relationship management objectives
• Monitoring vendor performance issues (eg, quality issues, foreign material, delivery accuracy, etc)
• Checking and maintaining warehouse receipts, supplier and products/ingredient profiles
• Updating vendor cards in ERP

Inventory Control

• Monitoring and maintaining inventory accuracy, both at 6POINT / Sauler and at offsite facilities
• Identifying opportunities to improve departmental systems and processes
• Reporting on inventory status, production requirements, KPI’s, etc.
• Conducting Business Central bin reviews, lot codes review (FIFO and FEFO) and assigning inventory for disposition as required
• Assuming responsibility to monitor and control of allergens and ingredient changes on inbound material
• Assuming responsibility for the development, accuracy, and daily process controls relative to expiry dates and may-contain labels
• Occasional receiving of deliveries ensuring accuracy and quality expectations
• Safely operate pump trucks, forklifts and other related warehouse equipments
• Entering inbound material details into our ERP

Invoice Monitoring

• Ensuring invoice receipt and accuracy against purchase order and system pricing
• Overseeing credit memo receipt and accuracy
• Other duties as required

About You

Required Education & Experience

• High School Diploma or equivalent (College or University an asset)
• Experience with Microsoft 365, G-Suite
• Experience with an MRP/ERP system
• Previous exposure to quality, food safety and health & safety best practices
• Experience in medium to large scale production/warehouses

Skills & Personal Attributes

• Detail orientation and commitment to accuracy and quality of work
• Strong communication and negotiation skills
• Ability to understand and escalate issues as necessary
• Ability to be proactive and take initiative
• Problem solving and analysis skills
• Acute time management skills
• Adaptability, willingness to grow, and proven aptitude for continuous learning
• Ability to work cross-functionally to drive results
• Ability to identify opportunities for cost and inventory reductions
• Ability to manage projects and to meet deadlines for deliverables

Nice-to-haves

• Experience working in a HACCP certified environment
• Inventory control management accreditation or designation
• Experience with Business Central
• Knowledge of determining good produce quality
• Experience in warehousing
• Bilingual in English & French

Role Specific Competencies

• Detail Orientation
• Initiative
• Analysis
• Communication
• Problem Solving
• Adaptability

Working at RFRK comes with other perks too:
Benefits & Savings Programs

• Group Health Plan including $500 Health Spending Account
• Employee Savings Program (RRSP and RESP Matching)
• Performance Bonus Program
• Employee & Family Assistance Program
• Wellness Spending Account

Time Off

• Begin with three weeks of vacation and unlock additional weeks as you achieve service milestones
• 8 paid sick and wellness days per year

Continuous Growth

• $500 each year towards professional development
• Mentorship program

This position is being advertised because the role is currently vacant and requires staffing. As required under Ontario’s employment-standards regulations, this publicly advertised posting is for an existing vacancy. Interested applicants are welcome to submit their application for consideration.

To apply, please upload your résumé and cover letter, including salary expectations, explaining why you’d be a great fit for this role. If you meet almost all of the requirements and are not sure if you should apply, apply anyway! We may see something special in your application that sets you apart from the rest.

Real Food for Real Kids is an equal opportunity employer. We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

No phone calls, emails or drop in visits, please. We’ll contact applicants who fit the bill, and invite them in for an interview.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.

Please note: As part of our recruitment process, we use automated tools and artificial intelligence technologies to assist with application review. These tools are used to support, not replace, the hiring team’s evaluation of your qualifications and fit for the role.

Thanks for your interest in Real Food for Real Kids!

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