Position Title: Intermediate Clerk

Job Requisition ID: 47628

Banner: Metro

Employment Type: Permanent

The typical salary range for this position is $41 280.00 - $56 760.00 annually. The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity considerations.

**Joining our team has its advantages! **

• Flexible schedule to promote work/life balance
• Telecommuting in hybrid mode
• Free parking
• Opportunity for professional development

This is a part-time, permanent position that is existing

SUMMARY:

The Human Resources Clerk is responsible and accountable for processing payroll in a timely and accurate manner in compliance with Company Policies, Collective Agreement and Government Legislation. The incumbent updates daily information in Kronos Time and Attendance system and also utilizes SAP-HR as required in the role. This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally. The Human Resources Clerk creates daily reports to ensure effective communication with the Operations team in the Distribution Centres.

SPECIFIC RESPONSIBILITIES:

• Process payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.
• Process and balance the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.
• Set up new hires in Kronos . Assist with set up of new hires in SAP, if needed.
• Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes.
• Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
• Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos and any supporting documentation.
• Sort and distribute direct deposit pay stubs for the Distribution Centres. On occasion attaching communication memos to pay stubs.
• Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll.
• Requirement for coverage during the Christmas and New Year period and peak vacation season.
• Audit Emergency Leave of Absence forms once signed off by Human Resources Supervisor. This includes updating records in Kronos and SAP.
• Maintain files, keep filing up-to-date. Regular organization, packing up and storage of files.
• Report any irregularities in data to management.
• Producing reports for finance/operations and distributing as required.

QUALIFICATIONS:

• College Diploma in Human Resources, Payroll or Business Administration is an asset.
• 1+ years relevant work experience
• Good oral and written communication skills including good interpersonal skills.
• Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
• Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business. Regular work is three scheduled days which includes weekends.
• Professional at all times and maintain utmost confidentiality of employee information and records.
• Experience in a Distribution Centre office environment and working with collective agreements is an asset.
• Ability to problem-solve and work independently with minimal or no supervision.

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.

Disclosure on Use of Artifical Intelligence in Recruitment: At METRO, we are commited to transparency and fairness in our hiring practices. In compliance with Ontario's Employment Standards Act (Bill 149), we disclose that METRO and certain third-party job boards we use incorporate artificial intelligence (AI) technology to assist in screening, assessing, or selecting applicants for positions. The use of AI helps us efficiently review the large volume of applications we receive, ensuring that every candidate's profile is considered promptly and consistently. This technology supports our goal of providing an equitable and streamlined recruitment experience for all applicants. While AI tools support our recruitment procedures, all decisions throughout the process are made exclusively by METRO's Talent Acquisition team or METRO employees. At no stage does AI determine recruitment outcomes.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.