Polytechnique Montréal is an internationally renowned engineering university. Located on Mount Royal, in the heart of Montreal, it distinguishes itself through its leading multidisciplinary and multisectoral research on the local, national and international stage, and through the high quality of training offered at all levels.

Proud of its 150-year history, it now welcomes more than 10,000 students and relies on the expertise of nearly 1,600 people with diverse skills, including more than 300 professors.

Certified at the STARS Gold level for sustainable development, Polytechnique Montréal distinguishes itself through its cutting-edge advancements and its active role in technological, environmental, economic, and social development.

Reporting to the Directorate of Talent, Culture, Environment and Society (DTCES) and the Office of Faculty Affairs (BdAP), the successful candidate will primarily contribute to supporting the administrative processes associated with managing faculty files within a demanding academic environment and high institutional visibility.

Main responsibilities:

• Participates in operations related to Faculty Affairs (appointment, probation, promotion, resource allocation) and management of appointment files, HR, financial and material resources
• Responsible for providing answers based on policies, rules, management procedures and practices in effect
• Contributes to the smooth running of the sector by collecting information related to faculty files
• Follows up on decisions made by the immediate superior including those from academic bodies or committees
• Manages the schedule of the immediate supervisor — appointments, meetings, priorities
• Maintains accounting records — compiles expenses, reports income/expense statements, identifies errors
• Prepares and monitors personnel-related files — postings, hiring, staff movements, leaves, absences
• Takes notes during committee meetings, prepares documents (letters, reports, memos)
• Receives and screens telephone calls, greets visitors, manages Faculty Affairs inbox
• Organizes meetings — invitations, room bookings, materials preparation, minutes
• Assumes responsibility for the filing system and archiving procedure
• Uses and maintains current computer applications
• May be called upon to train one or more people

Requirements:

• College diploma (DEC) with specialization in administrative techniques or techniques relevant to the position
• Minimum of three (3) years of relevant experience
• Proficiency in the French language
• Proficiency in commonly used office software

Remuneration: Class 8 ($30.40 to $41.64/hr)

Benefits: 21 days vacation, 16 public holidays, social and parental leave, reduced summer hours, hybrid work (remote/on-site), workplace daycare (CPE Les petits génies), employee assistance program, defined benefit pension plan.

Temporary employment. Full time - 35 hours per week. Application deadline: Wednesday, April 22, 2026, at 5 p.m.

The University is committed to an employment equity program. It encourages applications from women, Indigenous people, members of visible minorities, ethnic minorities, and persons with disabilities who meet the job requirements.