Administrative assistant

Résumé du poste

The administrative assistant will coordinate daily office operations, manage HR-related tasks, and oversee staff activities to ensure organizational goals are met. They are also responsible for scheduling, record-keeping, and providing ongoing support to clients and management.

Détails du poste

Durée de l'emploi: Permanent Langue de travail: Bilingue Heures de travail: 30 to 40 hours per week Education: Expérience: Education Secondary (high) school graduation certificate or equivalent experience Tasks Arrange and co-ordinate seminars, conferences, etc. Assist with staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the team Direct and control daily operations Direct staff Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and control budget and expenditures Plan and organize daily operations Review HR projects to assure compliance with laws and regulations Supervise other workers Train staff Establish and implement policies and procedures Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Manage training and development strategies Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Negotiate collective agreements on behalf of employers or workers Organize staff consultation and grievance procedures Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Recruit and hire workers and carry out related staffing actions Recruit and hire staff Maintain and manage digital database Coaching Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Conduct performance reviews Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Supervise office and volunteer staff Supervision Working groups Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Resourcefulness Screening questions Are you available to start on the date listed in the job posting? Are you currently a student? Do you have experience working in this field? Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options Evening Shift Flexible hours Morning Experience No experience (will train) Employment terms options To be determined Day Financial benefits Bonus Other Benefits Learning/training paid by employer Other benefits Paid time off (volunteering or personal days) Team building opportunities Parking available Wellness program

Ce que vous ferez

The administrative assistant will coordinate daily office operations, manage HR-related tasks, and oversee staff activities to ensure organizational goals are met. They are also responsible for scheduling, record-keeping, and providing ongoing support to clients and management.

Exigences

Candidates must possess a secondary school graduation certificate or equivalent experience. The role requires strong communication skills, the ability to multitask, and a high level of reliability and organizational capability.

Avantages

• Bonus • Learning/training paid by employer • Paid time off • Parking available • Wellness program

Compétences indiquées

• Gestion du temps · Souhaitée
• Travail d’équipe · Souhaitée
• written communication · Souhaitée
• Sens de l’organisation · Souhaitée
• Reliability · Souhaitée
• adaptability · Souhaitée
• Accuracy · Souhaitée
• Multitasking · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Multitasking
• Oral communication
• Written communication
• Flexibility
• Judgement
• Organization
• Teamwork
• Accuracy
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Resourcefulness

Domaines d’emploi

• Administrative
• Human Resources
• Management & Leadership
• Customer Service & Support
• Marketing