Office Administrator/HR Manager

JUST HR is recruiting for an Office Administrator / HR Manager to join a well-established, privately held organization with a strong people-first culture and long-term employee base. This role is ideal for someone who enjoys balancing office administration with human resources in a hands-on environment. Reporting directly to the President, the Office Administrator / HR Manager will be responsible for ensuring the office runs efficiently while supporting the company's day-to-day HR administration and employee experience. Responsibilities • Support the onboarding of new employees by coordinating orientation, paperwork, and training schedules. Coordinate recruitment activities, including posting job advertisements, scheduling interviews, preparing offer letters, and assisting with onboarding. • Maintain employee files, HR records, and confidential personnel documentation • Respond to employee inquiries regarding company policies, benefits, vacation, and general HR procedures • Assist with maintaining HR policies and ensuring compliance with company procedures and applicable employment legislation • Track employee training, certifications, and performance review schedules • Oversee the day-to-day operations of the office to ensure a professional, organized, and welcoming environment • Order and maintain office supplies, equipment, and kitchen inventory • Coordinate office vendors, building maintenance, couriers, and service providers • Plan and coordinate company meetings, staff lunches, holiday celebrations, employee recognition programs, and other company events • Arrange travel, meeting logistics, and provide administrative support to the President and leadership team • Prepare correspondence, reports, presentations, and other administrative documents • Support special projects and process improvements • Foster a positive and collaborative office culture while serving as a welcoming point of contact for employees and visitors Requirements • 3 to 5+ years of experience in office administration, HR administration, executive support, or a combination of these areas • Previous experience coordinating HR processes such as onboarding, employee records, or recruitment administration is preferred • Strong organizational and time management skills with the ability to juggle multiple priorities • Excellent interpersonal and communication skills with a customer service mindset • High level of professionalism and discretion when handling confidential information • Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams • Experience coordinating meetings, events, vendors, and office operations • Experience working in a small or mid-sized business is an asset • CPHR designation is an asset but is not required Remuneration Base salary: $75,000 - $85,000 depending on experience Discretionary annual bonus based on company and individual performance Extended health benefits RRSP matching program Full-time, Monday to Friday on-site schedule in Richmond, BC **Only candidates eligible to work in Canada will be considered** Just HR is a specialized Human Resources recruitment and search firm with seven practice areas: General HR, Compensation & Benefits, Talent Acquisition, Learning & Organizational Development, Labour & Employee Relations, HRIS, Health & Safety.

The role balances office operations management with HR administration, including onboarding, recruitment, and employee record maintenance. It also involves providing administrative support to the President and coordinating company events and office logistics.

Requires 3 to 5+ years of experience in office administration, HR, or executive support. Proficiency in Microsoft Office and strong organizational skills are essential, while a CPHR designation is considered an asset.

• Extended health benefits • RRSP matching program • Discretionary annual bonus

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• HR Administration
• Onboarding
• Recruitment
• Employee Relations
• Executive Support
• Microsoft Office
• Time Management
• Interpersonal Communication
• Confidentiality
• Event Planning
• Vendor Management

• Human Resources
• Administrative
• Management & Leadership

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Postuler avant le

28 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate