Conflicts Administrative Assistant

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry. Responsibilities Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed. Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects. Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules. Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping. Conduct conflict-of-interest searches using the firm’s conflict database systems. Analyze search results and generate reports identifying potential conflicts for attorney review. Communicate conflict check results clearly and promptly to attorneys and staff. Provide general administrative support and assist with additional duties as requested. Requirements Bachelor’s degree preferred; law firm experience preferred. Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial. Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information. Ability to work independently and as part of a team, follow instructions, and work overtime when needed Excellent organizational skills with exceptional attention to detail. The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. This position has a shift of Monday-Friday 8am-5pm AZT. All eligible employees receive access to a comprehensive benefits package, including: Medical insurance Dental insurance Vision insurance 401(k) retirement plan Paid Time Off (PTO) #LI-MM1 Opensity is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

The Conflicts Administrative Assistant will manage new business intake, perform conflict-of-interest reviews, and maintain confidential data systems. They will also generate reports for attorney review and ensure compliance with professional conduct standards.

A bachelor's degree is preferred, along with experience in a law firm environment. Candidates should possess strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.

• Medical insurance • Dental insurance • Vision insurance • 401(k) retirement plan • Paid Time Off (PTO)

• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Microsoft WordSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Conflict-of-interest reviews
• New business intake
• Data management
• Legal operations
• Microsoft Word
• Microsoft Excel
• Aderant
• Intapp Terms
• Analytical skills
• Attention to detail
• Organizational skills
• Communication
• Confidentiality
• Record-keeping
• Compliance
• Aderant (Software)
• Administrative Support
• Database Systems
• Record Keeping
• Organizational Skills
• Time Off Management
• Ethical Standards And Conduct
• Analytical Skills
• Data Management
• Financial Systems
• Multitasking
• Operations
• Professional Responsibility
• Service Industries
• Writing
• Filing
• Detail Oriented

• Legal
• Administrative
• Conflicts Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Baccalauréat

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine