Administrative Assistant/Receptionist

Job Title: Administrative Assistant/Receptionist Department: Administration Job Location: Winnipeg Req Id: 620 Posting Start Date: 8/14/26 KGS Group is an employee-owned equal opportunity company offering an excellent total compensation and benefits package for employees. KGS Group is dedicated to fostering an inclusive, respectful and accessible workplace. We welcome applications from individuals of all abilities and are committed to providing accommodations, upon request, to ensure full participation in every stage of the recruitment and selection process. Job Description About Us We are an employee-owned, multidisciplinary engineering consulting firm serving clients across North America and beyond. Our team of engineers, scientists, technologists and support staff is dedicated to excellence in engineering and project management. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our people first. From professional development opportunities to an open, flexible and collaborative work environment, a career at KGS is like no other. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. We believe we set our own boundaries by what we’re willing to attempt and strive to push the limit on what’s possible. That’s the KGS way. The Role The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering a Meridian Switchboard, greeting clients or visitors in an efficient and courteous manner, general office support (booking boardrooms, etc.) and assisting in other administration jobs as required. The ideal candidate will be professional and reliable with a team player attitude. Excellent organizational and interpersonal skills, as well as punctuality and fluency in the English language with strong verbal and written communication skills are required. Key Responsibilities Receive calls from the main switchboard Greet clients in a respectful and courteous manner Receive and send out courier packages and general office mail Provide administrative support (submission of documents including reports, proposals, letters, memos, etc.) Document control logging, transmitting and receiving documents through the document control software interface following established operating procedures and work instructions Work with MS Word, Excel, PDF Xchange Editor, Visio and Outlook Co-ordinate travel arrangements Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required Maintaining general cleanliness of main areas such as the lobby, staff kitchen, and conference room. Provide administrative support services to leadership team and other employees About You To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include: Minimum of 2 years of administrative or related experience Post-secondary certificate or diploma in an administration field is considered an asset but is not required High level of proficiency with Microsoft Office suite and PDF XChange, especially Word and Excel, is essential A professional manner combined with the flexibility to multi-task and meet deadlines and changing priorities Ability to work in a team environment with strong collaborative skills Ability to learn new systems and adapt to change quickly Excellent organizational, interpersonal, and communication skills Ability to build relationships and collaborate with employees and senior management Previous reception experience in a busy environment is considered an asset but is not required

The role involves managing the front desk, greeting visitors, and handling the main switchboard. Additionally, the position provides administrative support including document control, travel arrangements, and office supply management.

Candidates should have at least 2 years of administrative experience and proficiency in Microsoft Office and PDF XChange. A post-secondary certificate or diploma in administration is considered an asset.

• Total Compensation And Benefits Package

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée
• Gestion des stocksSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Reception
• Administrative Support
• Switchboard Operation
• Document Control
• Travel Coordination
• Inventory Management
• Microsoft Word
• Microsoft Excel
• PDF XChange Editor
• Microsoft Visio
• Microsoft Outlook
• Interpersonal Communication
• Organization
• Multi-tasking
• Time Management
• Collaboration

• Administrative
• Consulting
• Engineering
• Customer Service & Support

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

13 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level