Group Executive Assistant

About Us Kinterra is a private equity platform dedicated to building secure supply chains for the modern economy by acquiring and developing critical minerals and related infrastructure assets. With approximately US$1.5 billion in committed capital, Kinterra invests in high-quality, development-stage mining and downstream infrastructure projects to enable the energy transition, support infrastructure expansion, and advance global manufacturing resilience. We work alongside our portfolio companies to unlock value through active ownership, deep technical expertise, and disciplined project development. Our culture is rooted in collaboration, accountability, and excellence in execution. About the Role Kinterra is seeking an experienced Executive Assistant to provide exceptional executive support while overseeing the day-to-day operations of our Toronto office. This is a highly visible, firmwide role that partners closely with multiple senior leaders to ensure seamless administrative operations and an exceptional workplace experience. The successful candidate will manage complex executive calendars, coordinate meetings and travel, oversee expenses, liaise with office vendors, support facilities management, coordinate employee onboarding, and lead a variety of administrative projects. They will play a key role in maintaining an efficient, professional, and well-organized office environment while enabling senior leadership to operate effectively. This opportunity is ideal for a polished, proactive, and highly organized professional who thrives in a fast-paced private equity environment. The successful candidate exercises sound judgment, anticipates the needs of executives and the business, follows through on commitments, and consistently delivers a high standard of service to internal and external stakeholders. Key Responsibilities: Executive Calendar Management: Complex calendar support across multiple time zones Coordinate internal and external meetings, board meetings, and executive sessions with precision and foresight Proactively anticipate scheduling conflicts and resolve efficiently Ensure executives are fully briefed and prepared for each engagement International & Domestic Travel Coordination Plan, book, and manage comprehensive domestic and international travel itineraries including flights, hotels, ground transportation, and visa requirements Coordinate travel logistics for Project Directors across Kinterra’s portfolio companies Anticipate and resolve travel disruptions swiftly and professionally Executive Expense Management Manage corporate cards, expense reconciliations, and reporting for Partners Ensure timely and accurate submission of expense reports Maintain compliance with firm expense policies Board & AGM Support: Coordinate board meeting logistics including scheduling, materials preparation, and distribution Support Annual General Meeting (AGM) planning, coordination, and execution Liaise with board members, external advisors, and internal stakeholders Stakeholder & Communications Management: Serve as a professional and personable interface for executives with internal teams, portfolio companies, and external partners Draft and manage executive correspondence, presentations, and communications Build trusted relationships with Finance, People & Culture, Project Directors, and Investment Team Administrative Operations & Process Improvement Identify and implement improvements to administrative processes and efficiencies across the executive function Maintain organized filing systems, documentation, and records management Manage ad hoc projects and special assignments as directed by senior leadership What you Bring Required: 2 – 5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, C-suite executives, or equivalent senior leadership. Background within Private Equity, Legal, or Financial Services Exceptional written and verbal communication skills with strong executive presence. High level of professionalism, discretion, and integrity in handling confidential information. Preferred: Prior experience in a Private Equity, Investment Management, or Legal environment. Exposure to mining, infrastructure, or global business contexts. Experience supporting executives across multiple geographies and time zones. This posting reflects a new current vacancy and Kinterra’s commitment to a fair and transparent recruitment process. We use AI enabled tools to support parts of the hiring process, however they are guided closely by humans. All interviewed candidates will be notified of the hiring outcome within 45 days, and accommodations are available upon request. Estimated salary range for this role, dependent candidate experience, is $90,000-$110,000

Provide high-level administrative support to senior leaders, including complex calendar and travel management. Oversee the daily operations of the Toronto office and coordinate board meetings and AGMs.

Requires 2 to 5 years of progressive executive assistant experience, preferably within private equity, legal, or financial services. Must possess exceptional communication skills and the ability to handle confidential information with discretion.

• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Calendar Management
• Travel Coordination
• Expense Management
• Board Support
• Stakeholder Management
• Office Operations
• Executive Correspondence
• Process Improvement
• Project Coordination
• Discretion
• Professionalism
• Time Zone Management

• Administrative
• Finance & Accounting
• Management & Leadership
• Legal
• Consulting

Expérience minimale

2+ ans

Postuler avant le

14 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level

Mode de candidature

La candidature directe est offerte