Payroll & Benefits Coordinator

Payroll & Benefits Coordinator Orillia, Ontario (In-Office) Full-Time, 40 hours/Week, Permanent $71,000- $80,000 CAD/ Year, Salary Band B Please reference – Req. S26-21 – (1 Vacancy) Kubota Materials Canada specializes in high-performance alloys and friction materials from raw materials to finished products under one roof in Orillia, Canada. Manufacturing unique heat-resistant alloys and high-nickel/chrome alloys primarily for the petrochemical industries, Kubota leads the industry in quality and advanced technology. As per customer requirements, Kubota designs and casts centrifugal pipes and static castings of fittings, which are then machined, welded (Automatic, Semi-Automatic, Orbital & Manual), GTAW, GMAW, SMAW, followed by in-house NDT (RT, PT, VT), in-house DT, R&D lab, as well as hydro testing. Summary: Responsible for the processing of payroll and administration of benefits for hourly employees at Kubota Materials Canada Corporation. MAJOR RESPONSIBILITIES (BUT NOT LIMITED TO): * Process Union-hourly payroll on a biweekly pay schedule in ADP system * Maintain knowledge of current collective agreement and its impact on pay and benefits * Ensure compliance with all applicable Canadian federal and provincial payroll regulation and company policies * Ensure accurate and timely data entry of new hires, internal transfers, leave of absences, terminations, and wage adjustments for hourly employees * Process annual Union wage increases including updates for group benefits * Prepare month end balance reports for Finance and assist with year-end payroll audit requests * Prepare cheque requisitions and remittances for Union dues, garnishments * Maintain compliance with AODA guidelines * Respond in a timely manner to requests from Supervisors regarding pay discrepancies * Maintain current paper filing system for HR personnel records * Act as back up to Salaried payroll to cover vacation leaves * Ensure alignment with the overall Human Resources departmental goals and objectives * Support the Mission, Vision and Values of Kubota Materials Canada Corporation Other related duties, as required What we offer: * Paid benefits (Health, Dental, LTD) and Pension Plan * 2 weeks vacation per year to start * Access to an EAP Program that offers mental health supports, resources and more * Continuous professional development opportunities to support career growth EDUCATION, EXPERIENCE AND QUALIFICATIONS: * Post secondary education in Payroll, Accounting, or a related field from an accredited college or university * Completion of National Payroll Institute certificate in Payroll Administration * Thorough knowledge of payroll practices and applicable reporting guidelines * Minimum of 3 years payroll administration experience preferably in a unionized environment * Proficient computer skills including Microsoft Office Suite * Experience using a recent-release HRMS system required, experience with ADP Workforce Now strongly preferred * Superior interpersonal and communication skills Display of patience when communicating payroll information to employees with little, or no, subject familiarity We thank all applicants for their interest in Kubota Materials; however, only those under consideration will be contacted. Kubota Materials Canada Corporation is an equal opportunity employer which considers all qualified applicants for employment without regard to race, colour, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability. Kubota Materials Canada Corporation prohibits discrimination based on these or any other category protected by law. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially. We personally review each resume against the job posting, matching knowledge, skills, and abilities. We do not use AI for this review; instead, we match expertise and skills to each job posting. We appreciate your time; however, we are unable to contact every applicant. Only those selected to proceed with our recruitment process will be contacted.

The Payroll & Benefits Coordinator is responsible for processing union-hourly payroll using ADP and managing benefits administration. They also ensure compliance with payroll regulations, maintain HR records, and support departmental goals.

Candidates must have post-secondary education in Payroll or Accounting and a National Payroll Institute certificate. A minimum of 3 years of payroll administration experience, preferably in a unionized environment, is required.

• Health insurance • Dental insurance • Long-term disability insurance • Pension plan • Employee assistance program

• Gestion du tempsSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll administration
• ADP Workforce Now
• Union payroll
• Benefits administration
• Data entry
• Collective agreement interpretation
• Payroll compliance
• Financial reporting
• Microsoft Office Suite
• Communication skills
• Interpersonal skills
• Record keeping
• Time management
• Payroll Regulations
• Patience
• Automatic Data Processing Software (ADP)
• Accounting
• Artificial Intelligence
• Auditing
• Welding
• Mental Health
• Communication
• Computer Literacy
• Data Entry
• Human Resources Information System (HRIS)
• Employee Assistance Programs
• Finance
• Gas Metal Arc Welding
• Gas Tungsten Arc Welding
• Hydrostatic Testing
• Machining
• Microsoft Office
• Petrochemical
• Remittance
• Payroll Practices
• Non-Destructive Testing (NDT)
• Filing
• Payroll Administration

• Human Resources
• Finance & Accounting
• Manufacturing
• Administrative
• Payroll and Benefits Coordinator
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine