HR & Office Administrator

Making Canada a safer place to live and work for over 90 years. As Canada's trusted safety partner since 1935, we work alongside customers coast to coast to help ensure people return home safely at the end of every shift. Are you organized, personable, and someone who loves a juggle? Levitt-Safety, a proudly Canadian company and leader in the fire and life safety industry, is looking for an HR & Office Administrator to join our Oakville head office team. This is a varied role that combines HR and recruiting support with front-office administration. Based at our reception/front desk, you’ll be the first point of contact for employees, candidates, customers, and visitors while working closely with a supportive HR and office team. You’ll work closely with a collaborative HR and office team while independently managing the front office and reception area. This role is ideal for someone who enjoys juggling different priorities, connecting with people, and keeping things moving, while staying organized and comfortable working with the occasional interruption. Schedule: Monday to Friday, 8.00-5.00 Work arrangement: Onsite What You’ll Do Be the welcoming first point of contact for employees, candidates, customers, and visitors at our Oakville front office/reception area. Answer and direct incoming calls through our main switchboard and help ensure a professional, seamless front-office experience. Provide day-to-day administrative support to the HR team, including maintaining employee records, updating HR systems, and supporting HR documentation. Support recruiting activities, including job postings, interview scheduling, candidate communication, reference checks, pre-employment requirements, and other recruitment coordination. Assist with employee onboarding, including documentation, system updates, and coordination of onboarding activities. Support benefits administration, including new employee enrollments, employee changes, terminations, and other routine benefits-related tasks. Assist with employee recognition, milestones, meetings, events, and keeping employee communications and resources up to date. Coordinate meeting rooms, refreshments, mail, couriers, office supplies, and other general office requirements. Provide occasional administrative support to our Health & Safety and Quality Assurance teams, including documentation, training records, and other administrative tasks as required. Help keep the Oakville office organized, welcoming, and running smoothly while providing general administrative support as needed. What You Bring 1-2 years of experience in an administrative, HR, recruiting, or office support role. Reception or front-desk experience is an asset. Strong organizational skills and the ability to manage multiple priorities. Comfort working independently in a front-office/reception environment while being part of a larger team. Professional and friendly communication skills. Strong attention to detail and the ability to handle confidential information with discretion. Proficiency with MS Office, including Outlook, Word, Excel, and Teams. Comfortable learning and working with new systems and technology. French language skills are an asset. Why Join Levitt-Safety? At Levitt-Safety, safety is at the heart of what we do - but so are our people. You’ll join a supportive, close-knit team where collaboration, community, and continuous improvement are valued. Some of the benefits of joining our team include: Base Salary 50-55,000 based on skills and experience Medical, dental, vision, EAP, and other group benefits Company-matched RRSP contribution plan Annual profit-sharing opportunity Discounted fitness memberships Opportunities to learn and grow your HR and administrative skills A supportive, team-oriented workplace and family-focused culture Application & Hiring Process Levitt-Safety may use AI-enabled tools to support the screening and assessment of applications. All AI-supported results are reviewed by a member of our recruitment team before any hiring decisions are made. We are committed to employment equity and base hiring decisions on qualifications, skills, and ability. We welcome and encourage applications from persons with disabilities, visible minorities, Indigenous Peoples, and individuals from diverse backgrounds, and we recognize that experience comes in many forms. If you require accommodation at any stage of the application process, please contact us at [email protected]. We review applications as they are received and look forward to hearing from you.

The role involves acting as the primary point of contact at the front desk while providing administrative support to the HR and recruitment teams. Responsibilities include managing office operations, coordinating meetings, and assisting with employee onboarding and benefits administration.

Candidates should have 1-2 years of experience in an administrative, HR, or office support role with strong organizational and communication skills. Proficiency in MS Office and the ability to handle confidential information with discretion are required.

• Medical insurance • Dental insurance • Vision insurance • Employee Assistance Program • Group benefits • Company-matched RRSP contribution plan • Annual profit-sharing • Discounted fitness memberships

• Gestion du tempsSouhaitée
• Front Desk OperationsSouhaitée
• Administrative SupportSouhaitée
• interpersonal skillsSouhaitée
• Souci du détailSouhaitée
• TeamsSouhaitée
• Microsoft ExcelSouhaitée
• MS-OfficeSouhaitée
• Microsoft WordSouhaitée
• Communication SkillsSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Human resources
• Recruitment coordination
• Reception
• Front-desk operations
• Organizational skills
• Communication skills
• Attention to detail
• Confidentiality
• MS Office
• Outlook
• Word
• Excel
• Teams
• Time management
• Interpersonal skills
• Training Records Management
• Office Supply Management
• Employee Communications
• Employment Equity
• Administrative Support
• Organizational Skills
• Fire And Life Safety
• Administrative Functions
• Microsoft Excel
• Artificial Intelligence
• Benefits Administration
• Communication
• Continuous Improvement Process
• Employee Assistance Programs
• French Language
• Front Office
• Microsoft Outlook
• Employee Onboarding
• Quality Assurance
• Team Oriented
• Scheduling
• Switchboard Operator
• Coordinating
• Detail Oriented

• Administrative
• Human Resources
• Customer Service & Support
• Security & Safety
• Human Resources and Office Administrator
• Human Resources Administrative Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine