Job Title Administrative Assistant

Administrative Assistant Apply now » Date: Aug 4, 2026 Location: New Westminster, BC, CA Company: Lookout Housing and Health Society Employment Status Full Time - Permanent Header We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit www.lookoutsociety.ca Location 544 Columbia Street, New Westminster, BC V3L 1B1 Salary $25.73 per hour Position Summary Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support to Directors and Managers. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space. Salary will be negotiated depending on experience and qualifications and includes a benefits and pension plan. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union. Qualification & Requirement Post-secondary education equivalent to two years of study Two (2) years of recent related experience One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience Demonstrated ability to type 60 w.p.m. Valid OFA 1 First Aid Training Certificate is an asset Must pass a satisfactory Criminal Record Check Respirator Fit Test Requirement This position requires successful completion of respirator fit testing, as Lookout is COR (Certificate of Recognition) certified and must comply with WorkSafeBC health and safety requirements. To ensure a proper respirator seal during fit testing and use, employees are required to be clean-shaven where the respirator seals against the face. Job Duties Demonstrated communication skills both verbal and written Ability to manage high workload with multiple priorities Ability to work during significant level of interruptions Excellent planning and organizational skills Proven ability to write correspondence on a variety of topics Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions Statistical and purchasing knowledge is beneficial Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted Responsible for complying with and contributing to all aspects of health and safety program Closing Date Applications will be accepted until August 11, 2026 at 5:00 pm Footer Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment. Internal applicants must apply through "Career Opportunities" on SAP External applicants will be reviewed after Internal. ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED. Apply now »

The Administrative Assistant serves as the first point of contact for the public and provides senior-level administrative support to Directors and Managers. Responsibilities include managing appointments, screening calls, organizing complaint mechanisms, and maintaining office systems.

Candidates must have at least two years of post-secondary education and two years of recent related experience, including one year in a non-profit environment. Applicants must also possess strong typing skills, pass a criminal record check, and complete respirator fit testing.

• Benefits plan • Pension plan

• Premiers soinsSouhaitée
• Résolution de problèmesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Reception
• Communication skills
• Typing
• Database management
• Spreadsheet development
• Microsoft programs
• Planning
• Organizational skills
• Research
• Problem solving
• Purchasing knowledge
• Statistical knowledge
• First aid

• Administrative
• Social Services
• Customer Service & Support

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

4 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level