Legal Assistant

We are currently seeking a Legal Assistant, Support Services to provide backup coverage during absences and to support overflow work across the Firm. This role offers an excellent opportunity to gain exposure to multiple practice areas while building skills in a supportive and professional environment. The ideal candidate is adaptable, resourceful, and eager to take on new challenges while delivering high-quality support to our lawyers and legal assistants. What you will be doing: * Format, prepare, proofread correspondence, and legal documents. * Track and diarize critical deadlines and coordinate calendars to ensure smooth file progression. * Provide administrative support including file opening/closure, docket entry, client list maintenance, billing coordination, expense processing, and invoice payments in accordance with Firm policies. * Maintain an organized and current file system for client files. * Step into existing assistant roles during absences and provide overflow support where needed. Qualifications: * Post-Secondary education in legal administration or equivalent with at least 1 year of experience in a similar role. * Excellent oral and written communication skills with strong attention to detail. * Highly organized with the ability to manage multiple priorities in a fast-paced setting. * Flexible and adaptable to working with different lawyers, practice areas, and working styles. * Strong proficiency in Microsoft Office (Word, Outlook, Excel). * Commitment to maintaining confidentiality at all times. Compensation & Benefits: Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including: * Salary range: $55,000 – $65,000 CAD, commensurate with experience * Comprehensive health and dental benefits * Health Care Spending Account * Professional development and education assistance * Wellness and employee engagement programs Additional Information: * This job posting is for an existing vacancy. * We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process. Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

Provide administrative and overflow support across multiple practice areas, including formatting legal documents and tracking critical deadlines. Manage file systems, billing coordination, and step into assistant roles during staff absences.

Requires post-secondary education in legal administration and at least one year of experience in a similar role. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.

• Comprehensive Health Benefits • Dental Benefits • Health Care Spending Account • Professional Development • Education Assistance • Wellness Programs • Employee Engagement Programs

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Legal Document Formatting
• Proofreading
• Calendar Coordination
• Billing Coordination
• Expense Processing
• File Management
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Confidentiality
• Administrative Support
• Time Management
• Resourcefulness
• Support Services
• Artificial Intelligence
• Billing
• Communication
• File Systems
• Employee Engagement
• Invoicing
• Coordinating
• Detail Oriented

• Legal
• Administrative
• Customer Service & Support
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine