Project Coordinator/Executive Assistant

Project Coordinator/Executive Assistant Total Compensation:100,000-110,000+ Full Benefits+ pension plan+ 4 Weeks of Vacation!!! This role is downtown Toronto and less than a 5-minute walk from Union Station The individual will be required to work in the office 3 days per week THE OPPORTUNITY: Is with a client that is a Consulting firm that is innovative and very collaborative! The company is progressive and forward-thinking and is looking for a Project Coordinator/Executive Assistant to assist one very busy Executive who wants a “right arm” and a long-lasting partnership. The ideal candidate would possess strong administrative and problem-solving skills, combined with the proven ability to maintain a high level of accuracy and pay strict attention to detail. If you are proactive, resourceful, service-oriented and really enjoy working in a client facing role then this would be a great career opportunity! This role will be rewarding due to the variety of duties and responsibilities. Responsibilities can include but are not limited to: · Proactively manage very busy calendars, ensuring all necessary materials and resources are prepared in advance. · Gather and prepare the necessary information, materials and resources for meetings and events. · Manage multiple projects and ensure all deliverables and deadlines are met. · Create reports and presentations for external stakeholders. · Plan and arrange events for external stakeholders. · Conduct research as well as work with a CRM and ensure all information is up to date and accurate. · Arrange travel (flights, hotel, car service) and make last minute changes as well as provide a detailed itinerary · Manage expenses and ensure they processed accurately and on time. · Ensure a positive and professional experience for all internal and external stakeholders. · Prepare and provide updates to the Executives on a regular basis regarding the priorities and objectives that have changed throughout the day. · Build and maintain strong internal and external relationships, responding to any inquiries in a clear and efficient manner. Qualifications: · Experience working in a Consulting firm, Executive Search firm or a Professional Services firm or experience in a client facing administrative role is ideal. · Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with high profile senior Executives and individuals at all levels. · Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise. · Strong service orientation and sound judgment in assessing requests, with the ability to act on issues and handle situations on the Executive’s behalf. · Able to exercise discretion and tact in sensitive and confidential situations. · Strong verbal and written communications skills. · Strong organizational, time management and priority setting skills in order to meet tight deadlines. · Post secondary education (Degree or Diploma) is a definite asset.

The role involves providing high-level administrative support to a busy executive, including managing complex calendars, travel, and expenses. Additionally, the coordinator will manage multiple projects, prepare reports for stakeholders, and organize events.

Ideal candidates have experience in professional services or consulting firms and possess strong interpersonal skills for dealing with senior executives. A post-secondary degree or diploma is considered a definite asset.

• Full Benefits • Pension Plan • 4 Weeks Of Vacation

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Project Coordination
• Executive Support
• Problem Solving
• CRM Management
• Travel Arrangement
• Expense Management
• Stakeholder Relations
• Event Planning
• Research
• Time Management
• Interpersonal Skills
• Diplomacy
• Written Communication
• Verbal Communication
• Discretion

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

25 août 2026