Administrative Assistant

Administrative Assistant for a community services agency client, downtown Toronto office. Marberg Job Number: 2885. Job Type: Temporary. Existing Vacancy: Yes. Initial Term: From August 31, 2026 to November 13, 2026, with possibility of further extension. Compensation: $32.91 per hour. Regular Work Hours: Full-time standard hours of 9 am to 5 pm with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week). Summer hours are in effect until September 4, 2026, and run 8:30 am to 4:30 pm. Work Location: 100% onsite at client's downtown Toronto office. Responsibilities Summary: Serve as first point of contact by responding to telephone inquiries and directing calls appropriately. Prepare, edit, and format correspondence, reports, meeting minutes, schedules, and other documentation. Research and obtain original records from various sources as required. Maintain and update electronic and physical filing systems while ensuring confidentiality of sensitive information. Enter, update, and manage information within internal databases and case management systems. Assist with document preparation and tracking for client-related services and applications. Coordinate client transportation arrangements and maintain related records. Generate reports, maintain statistics, and support data management activities. Participate in team meetings and record meeting minutes as required. Provide administrative support including mail distribution, scanning, photocopying, scheduling, room bookings, and office supply management. Assist staff with technology and computer-related applications. Support financial administration activities, including payment requisitions, petty cash management, and related record keeping. Collaborate with team members and provide reception or clerical coverage when required. Contribute to a positive, respectful, and client-focused work environment. Qualifications: Education: Secondary School Diploma. Preferred Work Experience: At least 2+ years of recent administrative experience in a professional office environment. Preferred Sector Experience: Community services sector, public sector, or health care sector administration experience is an asset. Technical and Language Skills Requirements: Strong MS Office proficiency, including Word, Excel and Outlook (will be tested). Strong typing and data entry skills and attention to detail (will be tested). Strong English communication skills, both written and verbal, including satisfactory level business writing skills, excellent spelling, grammar, proofreading and syntax (may be tested), and professional telephone manners. Fluency in a second language, preferably French, would be an asset (may be tested if applicable). Task -Based Qualifications and Additional Attributes: Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy. Pleasant and courteous. Demonstrated ability to work patiently with all stakeholders. Superior attention to detail, and organized, methodical approach to completion of tasks. Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure. Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity Additional Requirements: Must be legally entitled to work in Canada, providing satisfactory documentation upon request. Ability to work 100% onsite, abiding by organization health and safety policies. Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities. Provision of certification of AODA and OHSA online training course completion prior to assignment start. Satisfactory Background Checks, Technical Skills Evaluations, and Employment References. Application Notes: Recommended Application Date: Kindly submit your resume as soon as possible, as our client will not accept applications after Thursday, August 27 2026. We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application. We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range. Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com. Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message. No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters. Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Serve as the first point of contact for inquiries and provide comprehensive administrative support including document preparation and records management. Manage internal databases, coordinate client transportation, and support financial administration activities.

Requires a secondary school diploma and at least 2 years of recent administrative experience, preferably in community services or the public sector. Must possess strong MS Office proficiency, excellent English communication skills, and the legal right to work in Canada.

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• Microsoft ExcelSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• MS Office
• Word
• Excel
• Outlook
• Data Entry
• Business Writing
• Case Management Systems
• Scheduling
• Financial Administration
• Minute Taking
• Records Management
• Time Management
• Confidentiality
• Communication Skills
• Organization
• French Fluency

• Administrative
• Social Services
• Government & Public Sector

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

23 sept. 2026

Langue de l’offre

anglais

Heures de travail

35 heures par semaine

Niveau d’expérience

Associate