Executive Assistant

Position Summary The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada. What You’ll Do Executive & CEO Support Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement. Governance & Board Administration Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices. Operations & Organizational Coordination Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations. Collaboration & Continuous Improvement Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture. What We’re Looking For A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work. What We Offer Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.

The Executive Assistant provides high-level administrative and governance support to the CEO and President's Office. Key duties include managing calendars, coordinating Board of Directors meetings, and acting as a primary liaison for stakeholders.

Candidates must be bilingual in French and English with at least three years of experience supporting senior leaders. Proficiency in Microsoft 365 and SharePoint, along with strong organizational skills and an interest in philanthropy, is required.

• Employer-paid benefits • 6% Pension contribution • Paid time off • Hybrid work flexibility • Home office support • Wellness programs

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Travel Coordination
• Board Administration
• Minute Taking
• Microsoft 365
• SharePoint
• Bilingualism
• Stakeholder Engagement
• Governance
• Organizational Skills
• Communication Skills
• Expense Management

• Administrative
• Management & Leadership
• Social Services
• Environmental & Sustainability
• Government & Public Sector

Expérience minimale

2+ ans

Postuler avant le

10 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level