Office Assistant B

Résumé du poste

The Office Assistant will provide professional customer service and handle front-line reception inquiries while liaising with students, staff, and external partners. They will also perform administrative tasks such as maintaining office space, managing inventory orders, and updating reports.

Détails du poste

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). POSITION OPEN TO MCGILL WORK STUDY STUDENT(S) ONLY Hiring Unit: Max Bell School of Public Policy Assist with administrative office tasks, taking initiative to address workload, problem-solve and perform front line duties, reporting to manager and unit. Position Summary: Provide professional customer service and address front line/reception inquiries and duties. Liaise with students, staff, research teams, other departments, and internal/external service providers. Collect and compile information and documents from team members, faculty, guests, students, vendors and members of network to help with processing of admin tasks. Provide other support: verification and upkeep of space, classroom and office to ensure cleanliness, organization and coordinate logistics, follow-up on catering and inventory orders, edit and maintain data on multiple reports, and help with day-to-day operations related to program activities. Other Qualifying Skills and/or Abilities Must be customer focused and service oriented. Able to assist clients with tact and diplomacy, and maintain a professional manner and appearance. Demonstrated interpersonal and communications skills with ability to clearly receive, retain and transmit information on the phone, in person, online and via email. Experience in providing general administrative support. Ability to work autonomously and as part of a team. Strong organizational and multi-tasking skills, able to problem-solve, prioritize duties and work well under pressure. Excellent computing skills and advanced in Microsoft Office: Excel, Word, Power Point, Outlook, MS Teams, Zoom. Attention to detail and ability to draft correspondence and update reports and spreadsheets. Fluent in English and French (asset) Start Date: Sep-21-2026 Salary: $17/hour Hours: preferably 2 days a week - between 12 to 20 hours a week (depending on needs) Please upload your CV and Work Study Permit when applying. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 1 Year Related Experience Hourly Salary: (AMUSE B) $17.00 Estimated Number of Work Hours per Week: 20 (Part time) Position Start Date: 2026-09-21 Position End Date: 2027-09-20 Deadline to Apply: This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

Ce que vous ferez

The Office Assistant will provide professional customer service and handle front-line reception inquiries while liaising with students, staff, and external partners. They will also perform administrative tasks such as maintaining office space, managing inventory orders, and updating reports.

Exigences

Candidates must have a high school diploma and at least one year of related administrative experience. Proficiency in Microsoft Office and strong communication skills are required, with fluency in English and French considered an asset.

Compétences indiquées

• Service à la clientèle · Souhaitée
• Microsoft Teams · Souhaitée
• Résolution de problèmes · Souhaitée
• Zoom · Souhaitée
• Administrative Support · Souhaitée
• interpersonal skills · Souhaitée
• Souci du détail · Souhaitée
• Microsoft Excel · Souhaitée
• Communication · Souhaitée
• Multi-Tasking · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Customer service
• Communication
• Interpersonal skills
• Problem-solving
• Organizational skills
• Multi-tasking
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Zoom
• Data entry
• Diplomacy
• Attention to detail
• Employment Equity
• Administrative Support
• Tactfulness
• Professionalism
• Zoom (Video Conferencing Tool)
• Bilingual (French/English)
• Administrative Functions
• Research
• Spreadsheets
• Cleanliness
• Customer Service
• English Language
• Multitasking
• Operations
• Proactivity
• Public Policies
• Writing
• Detail Oriented

Domaines d’emploi

• Administrative
• Education
• Customer Service & Support
• Office Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General