Business Centre Assistant (Montreal)

Résumé du poste

The Business Centre Assistant performs various operational tasks including mail processing, document imaging, and office supply management. They also support the facility team with office setups, equipment maintenance, and event coordination.

Détails du poste

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity available in the Montreal Business Centre Department. As a Business Centre Assistant, and a member of the National Business Centre & Facilities Team, you are responsible to perform a variety of department functions/deliverables such as photocopying services, mail and courier, document scanning, electronic faxing, office supplies management and inventory. You will also support in maintaining the physical office environment; office moves, office and boardroom set ups, coordinating repairs and maintenance and other related services. Please note that this role has a requirement to work onsite in the Montreal office at all times. This role will provide support to firm members both onsite and remotely, but the successful candidate will always work from the Montreal office. What You’ll Do The role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following: * Sorting, digitizing, and archiving incoming mail and couriers * Processing outgoing mail and couriers using carrier platform * Sending and distributing incoming electronic faxes * Digital imaging * Printing, collating and binding documents * Support in maintaining the office environment; office moves and workspace setups for new hires and departures * Coordinate furniture/equipment repairs and maintenance * Responding to firm member’s request on facility matters * Security access card activations/administration * Track monthly statistics * Maintaining office supplies inventory, ordering, and stocking new inventory * Monitor department equipment, troubleshoot minor issues and coordinate repairs * Assist with Business Centre and Facility projects * Support Events Team with events setups * First aid & Evacuation Team Responder * Other administrative duties as required What You Bring * Minimum 2 years’ experience in a professional office environment * Strong customer service, communication and technology skills * Professional, calm and positive demeanor * Sound judgment, discretion and respect for client confidentiality * Able to work independently and collaboratively, and take direction well * Strong computer skills and ability to learn specialized software * Able to manage multiple priorities, take initiative and meet tight deadlines * Flexible to occasionally work outside regular hours for meetings and events * Proficient in Microsoft Office 365, including Word, Excel and Outlook * Able to lift or move items up to 40 pounds * Fluency in English and French required. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development McMillan = You At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is for you, and you reside in or around the Montreal area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button. McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values. At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

Ce que vous ferez

The Business Centre Assistant performs various operational tasks including mail processing, document imaging, and office supply management. They also support the facility team with office setups, equipment maintenance, and event coordination.

Exigences

Candidates must have at least two years of experience in a professional office environment and possess strong customer service and computer skills. Proficiency in Microsoft Office 365 and the ability to lift up to 40 pounds are required, along with fluency in English and French.

Avantages

• Growth mentorship and support • Training • Commensurate compensation • Benefits package • Continuous learning and development

Compétences indiquées

• Gestion du temps · Souhaitée
• Service à la clientèle · Souhaitée
• Souci du détail · Souhaitée
• Microsoft Excel · Souhaitée
• Communication · Souhaitée
• Microsoft Word · Souhaitée
• Gestion des stocks · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Customer service
• Communication
• Technology skills
• Microsoft Office 365
• Word
• Excel
• Outlook
• Digital imaging
• Document scanning
• Inventory management
• Troubleshooting
• Facility maintenance
• Time management
• Attention to detail
• Confidentiality
• Office Supply Management
• Equipment Repair
• Continuous Development
• Microsoft 365
• Client Confidentiality
• Lifting Ability
• Positivity
• Bilingual (French/English)
• Administrative Functions
• Microsoft Excel
• First Aid
• Artificial Intelligence
• Management
• Customer Service
• Computer Literacy
• Digital Imaging
• Digitization
• Document Imaging
• Innovation
• Mentorship
• Microsoft Outlook
• Operations
• Proactivity
• Resume Screening
• Sorting
• Statistics
• Troubleshooting (Problem Solving)
• Coordinating
• Print Binding
• Enthusiasm

Domaines d’emploi

• Administrative
• Legal
• Customer Service & Support
• Business Assistant
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive