SENIOR SECRETARY (BAND LEVEL 6)

SENIOR SECRETARY (BAND LEVEL 6) Division of Marketing and Communications (Permanent Position) DUTIES Reporting to the Executive Director, Marketing and Communications and working closely on a daily basis with the Manager, Finance and Administration, the Senior Secretary will perform highly responsible administrative support duties requiring initiative, strong judgment, and the ability to work independently. Duties include: Supporting the Executive Director and two Associate Directors through divisional planning, calendar management, meeting organization and preparation, associated agendas, minutes, and action item follow-up. Supporting divisional leave planning and ongoing management, including timesheet and leave entry responsibility. Providing support for divisional employee engagement activities. Being a key contributor to process improvement and process documentation, ensuring adherence to and operationalization of key University policies (i.e., Flags policy) and providing support for regular policy review processes. Assisting with financial matters, including travel claims and expenses, budgets, and accounts reconciliations; as well as coordinating purchases and requisitions for the office. Acting as the key contact for other areas of the University and external stakeholders, responsible for screening, acting upon, redirecting communications or requests, and/or tracking correspondence to ensure follow-up and on-time completion. Performing routine website updates to key areas of www.mun.ca using the University's content management system (T4). Supporting adherence to University reporting and regulatory requirements for the division. QUALIFICATIONS Thorough experience (5-7 years) in progressively responsible secretarial work of a self-directed nature; graduation from a secretarial science program, preferably supplemented by a diploma in Business Administration, is required; or an equivalent combination of experience and training may be considered. Strong organizational and time management skills are essential. The ideal candidate will have the ability to respond effectively with frequent interruptions; provide high attention to detail; have a commitment to service and quality; be proficient in preparing documents with Microsoft Office; be skilled in information management; and maintain exceptional knowledge of the University structure and procedures. The incumbent should be willing to learn, grow, and contribute fully to the division's overall culture and team engagement. Experience in the post-secondary system and with software used at Memorial, such as Banner Finance, would be considered an asset. SALARY $57,336 - $67,257 per annum (Non-Bargaining) CLOSING DATE August 20, 2026 by 5:00 p.m. NST COMPETITION NO. MUN03578 Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/. All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment. If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

The Senior Secretary provides high-level administrative support to the Executive Director and Associate Directors, including calendar management and divisional planning. They also handle financial tasks, process documentation, and serve as a key contact for university and external stakeholders.

Candidates must have 5-7 years of progressively responsible secretarial experience and a graduation from a secretarial science program or a diploma in Business Administration. Proficiency in Microsoft Office and experience within a post-secondary environment are highly valued.

• Gestion du tempsSouhaitée
• Microsoft OfficeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Meeting Organization
• Financial Administration
• Process Improvement
• Information Management
• Microsoft Office
• Website Updates
• Budgeting
• Accounts Reconciliation
• Stakeholder Communication
• Time Management
• Administrative Support

• Administrative
• Education
• Government & Public Sector

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Postuler avant le

5 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Not Applicable