Administrative Assistant

Résumé du poste

The Administrative Assistant will support the Administration department by managing day-to-day clerical tasks, record keeping, and project coordination. Additionally, the role serves as the primary point of contact for visitors and inquiries, ensuring professional communication and efficient office operations.

Détails du poste

POSITION TITLE: Administrative Assistant DEPARTMENT: Administration CLASSIFICATION: MGO-04 SALARY RANGE: Starting at $53,060.00 per Annum POSITION TYPE: Full-time, Permanent LOCATION: Saskatoon ACCOUNTABLE TO: Administration Manager Brief Overview: Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of the growing Administration department. Key Responsibilities: Administrative Assistant Responsibilities: * Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Administration Department needs. * Creates and generates reports as required, uploads documents, and accuracy of data. * Supports Administration Department with monitoring, responding, and tracking inquiries. * Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources. * Updating internal Administration folders and records. * Preparing meeting rooms and attending meetings. * Supporting vendor relations and processing invoices for payment. * Perform a wide range of general administration functions. * Maintain confidential Administration files and databases. * Performs other related duties as assigned. Receptionist Responsibilities: * Act as first point of contact for Citizens and prospective Citizens. * Welcome and greet visitors; relay information, take phone calls and messages, answer, or redirect questions. * Receive and interact courteously with contacts (government, agency professionals, sales representatives, media, public, and staff). * Receive, respond to, and process all incoming mail and emails, managing emails accounts. * Prepare outgoing correspondence for mailing or courier; deliver mail to post box and/or post office. * Ability to answer a wide range of questions and provide support in a courteous manner; provide detailed information regarding, MN–S programs, MN–S affiliates, Métis history, etc. * Booking rooms, meetings and events as requested. * Maintain the security and confidentiality of information and documents according to established policies and procedures. * Order general office supplies. * Perform various file updates/processes. * Create/edit/proofread documents. * Assist MN–S with clerical needs. * Assist with beverages and refreshments for meetings when needed. * Complete all other responsibilities as determined by the Administration Manager. Knowledge, Skills, and Abilities * Knowledge of Métis Culture * Demonstrates a commitment to a diverse, culturally competent, and culturally safe work environment and representative workforce. * Proven experience in a similar role. * Knowledge of administrative practices and procedures. * Excellent verbal and written communications skill. * Ability to plan, prioritize and oversee numerous concurrent projects effectively. * Strong organizational, analytical, and problem-solving skills. * Excellent time management skills and ability to multitask and prioritize work. * Attention to detail. * Willingness to work within a team environment and be independent. * Resiliency in dealing with changing schedules, timelines, and financial priorities. Qualifications and Experience * Post-Secondary education from a recognized institution with a focus on business administration or another related discipline * A minimum of 2 years experience in a similar role * Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams. Additional requirements: * Valid Saskatchewan driver’s license and access reliable transportation * Must undergo a Criminal Record Check * Please submit resume, references, and cover letter by 11:59pm on September 24, 2026.

Ce que vous ferez

The Administrative Assistant will support the Administration department by managing day-to-day clerical tasks, record keeping, and project coordination. Additionally, the role serves as the primary point of contact for visitors and inquiries, ensuring professional communication and efficient office operations.

Exigences

Candidates must possess post-secondary education in business administration or a related field and at least two years of relevant experience. Proficiency in Microsoft Office, SharePoint, and Adobe, along with a valid driver's license and the ability to pass a criminal record check, is required.

Compétences indiquées

• Gestion du temps · Souhaitée
• Adobe · Souhaitée
• Service à la clientèle · Souhaitée
• Résolution de problèmes · Souhaitée
• Administrative Support · Souhaitée
• record keeping · Souhaitée
• SharePoint · Souhaitée
• Multitasking · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée
• Communication Skills · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Data entry
• Record keeping
• Report generation
• Vendor relations
• Invoice processing
• Reception duties
• Customer service
• Communication skills
• Organizational skills
• Time management
• Problem-solving
• Microsoft Office
• SharePoint
• Adobe
• Multitasking
• Invoicing
• Coordinating
• Problem Solving
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Resilience
• Writing
• Research
• Sales
• Time Management
• Office Supply Management
• Clerical Works
• Computer Literacy
• Valid Driver's License
• Confidentiality
• Record Keeping
• Microsoft SharePoint
• Vendor Relationship Management
• Proofreading
• Microsoft Access

Domaines d’emploi

• Administrative
• Government & Public Sector
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive