Administrative Assistant, Corporate Commercial

Résumé du poste

Provide comprehensive administrative and operational support to the in-house legal team, including calendar, inbox, and document management. Facilitate legal deliverables by drafting documents, tracking tasks, and coordinating meetings with internal and external stakeholders.

Détails du poste

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team. This role is an in‑office position based at our 97 Front Street Location. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and hands‑on partnership with leaders across the organization. Our Legal & Corporate Commercial Services is looking for an Administrative Assistant for the Legal (Operations Commercial) team to provide a wide range of day-to-day administrative and operational support to legal professionals in the Metrolinx in-house legal team. The successful candidate will join a collaborative legal team that helps to deliver day-to-day transit, and advance some of the region’s most important transit expansion initiatives. This is an opportunity to bring your organizational skills, curiosity and initiative to a team that supports work with a visible public impact. You will learn alongside experienced legal professionals, contribute to a collaborative and forward-looking environment, and help Metrolinx deliver on its mission. What will I be doing? * You will be an important part of the team’s success, helping our legal professionals stay organized, responsive and focused on supporting Metrolinx’s transit mission. Your work will include: * General administrative support for the team which reports into the VP, Legal Services (Operations Commercial). * Help the VP and Directors stay ahead of priorities through proactive calendar, inbox, and document management. * Enable efficient completion of legal deliverables by drafting and formatting documents, data entry, and task tracking on behalf of and in support of lawyers. * Arrange boardroom bookings and teleconferences involving multiple internal and external participants. * Acts as the liaison with property and facility management and IT support, coordinating work order requests. * Assembles correspondence, and meeting materials and packages for distribution to senior management. * Preparation of correspondence or other documents for final signature through the Vice President and Director’s Office. * Works with multiple stakeholders (internal and external) on a variety of tasks. What Skills and Qualifications Do I Need? * Completion of secondary school, plus additional related courses/training – or a combination of education, training and experience deemed equivalent * Demonstrated years of experience providing administrative support to a busy office environment (no less than four years of experience in an administrative support role). Experience as a legal assistant in a law firm or in-house legal department is an asset. * Independent and flexibility to prioritize workloads and manage multiple tasks against tight deadlines * Experience with computer applications (including theMS Office Suite (Outlook, Word, Excel, PowerPoint, Sharepoint, Visio, and other application software used in an in-house legal department) * Organizational skills and attention to detail to support the Legal Operations team in compliance with corporate administrative policies and processes * Interpersonal, customer service, and excellent oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents. * A curious and growth-oriented mindset, a willingness to take on complex challenges, and an enthusiasm for advancing the future of transit for our customers and communities. Don’t Meet Every Requirement? If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations. Accommodation: Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email hr.recruitment@metrolinx.com. Application Process: All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy [https://metrolinx.sharepoint.com/sites/MyLinx-Policy/Manuals/Forms/AllItems.aspx?id=%2Fsites%2FMyLinx%2DPolicy%2FManuals%2FHR%20Policies%20by%20name%2FHR%2D0202%2D17%20Internal%20Career%20Mobility%20Policy%2Epdf&parent=%2Fsites%2FMyLinx%2DPolicy%2FManuals%2FHR%20Policies%20by%20name] before submitting your application. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER. #LI-MM3 and #LI-Onsite

Ce que vous ferez

Provide comprehensive administrative and operational support to the in-house legal team, including calendar, inbox, and document management. Facilitate legal deliverables by drafting documents, tracking tasks, and coordinating meetings with internal and external stakeholders.

Exigences

Requires at least four years of administrative support experience, with legal assistant experience considered an asset. Candidates must possess strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

Compétences indiquées

• Administrative Support · Souhaitée
• Microsoft Excel · Souhaitée
• SharePoint · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• Communication Skills · Souhaitée
• Microsoft Office Suite · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Calendar management
• Inbox management
• Document management
• Task tracking
• Data entry
• Boardroom booking
• Teleconferencing
• Microsoft Office Suite
• Outlook
• Word
• Excel
• PowerPoint
• Sharepoint
• Visio
• Communication skills
• Document Management
• Administrative Support
• Organizational Skills
• Curiosity
• Microsoft Excel
• Management
• Customer Service
• Communication
• Data Entry
• Document Formatting
• Payment Systems
• Facility Management
• Microsoft Outlook
• Microsoft Office
• Microsoft Visio
• Operations
• Performance Improvement
• Microsoft PowerPoint
• Microsoft SharePoint
• Prioritization
• Enthusiasm
• Detail Oriented

Domaines d’emploi

• Administrative
• Legal
• Government & Public Sector
• Transportation
• Corporate Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive