Executive 2 - Executive Assistant

Résumé du poste

The Executive Assistant provides administrative support to the OCM Director and executive staff, including scheduling, travel arrangements, and report preparation. The role involves managing sensitive information and communicating with internal staff, legislative members, and the general public.

Détails du poste

Working Title: Executive Assistant Job Class: Executive 2 Agency: Cannabis Management Office Job ID: 96527 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 09/09/2026 Closing Date: 09/16/2026 Hiring Agency/Seniority Unit: Cannabis Management Office / Cannabis Mgt Off - AFSCME Division/Unit: Cannabis Management Office-OCM / OCM Director Staff Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: OCM Director Staff FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Executive Assistant will provide executive administrative services and support to the Office of Cannabis Management (OCM) Director and other executive staff. The incumbent will communicate with agency staff, other state agencies and legislative staff, external stakeholders, and the general public. Duties involve scheduling meetings, making travel arrangements, and preparing reports. This position will deal with highly confidential and sensitive information and the incumbent must posses a high level of confidentiality, professionalism, and time management skills. This position is located in St. Paul and may telework from home two days per week and is required to be in the office three days per week. A successful incumbent in this position will be able to: Schedule meetings, respond to emails, make travel arrangements, prepare reports, and complete other administrative duties Maintain confidentiality Mail, fax, and email various documents to directors, councils, and other stakeholders on behalf of OCM leadership Independently exercise good judgement to seek assistance, answer inquiries, and perform administrative duties as requested by OCM leadership Receive, screen, and direct phone calls and constituent inquiries to the appropriate receiver Develop and maintain effective working relationships with coworkers and celebrate diversity in the workplace Minimum Qualifications To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Executive, administrative, or support assistant experience that includes the following: Knowledge of communication sufficient to answer phones, direct calls, and take messages; and communicate effectively with internal and external customers. Ability to respond effectively to sensitive inquires and/or complaints and communicate in a variety of formats to gather and relay information with tact and diplomacy. Ability to perform administrative support work for OCM’s expense and budget administration. Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence; Skill in word processing sufficient to: Use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.; and prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors. Preferred Qualifications Two (2) years of administrative support experience as an executive administrative assistant or office manager. Experience overseeing or managing offices and/or facilities. Proficient computer skills. Familiarity with Minnesota State policies, procedures, rules, and regulations. Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc. The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment. Additional Requirements A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components: SEMA4 records check (applies to current and former state employees only) Employment reference check Conflict of interest review Criminal background check The Office of Cannabis Management will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Mai Vang at [email protected] or 651-539-5832. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Mai Vang at [email protected]. About Cannabis Management Office The Office of Cannabis Management (OCM) is the primary regulatory office for the state’s new and expanding cannabis industry (including the new adult-use market, the Medical Cannabis Program, and existing hemp-derived cannabinoid products). OCM is tasked with issuing business licenses, providing education and technical support to new businesses, administering grants to support community reinvestment and to organizations that will help farmers navigate the new industry, and overseeing all aspects of Minnesota’s cannabis industry. Join our team and become a part of OCM’s mission to foster an equitable cannabis industry that prioritizes public health and safety, consumer confidence, and market integrity! Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.

Ce que vous ferez

The Executive Assistant provides administrative support to the OCM Director and executive staff, including scheduling, travel arrangements, and report preparation. The role involves managing sensitive information and communicating with internal staff, legislative members, and the general public.

Exigences

Candidates must have experience in administrative support with strong communication, word processing, and customer service skills. Preferred qualifications include two years of executive assistant experience and familiarity with Minnesota State accounting and policy procedures.

Avantages

• Paid vacation and sick leave • 12 paid holidays each year • Medical, dental, vision, and prescription drug plans • Fertility care • Diabetes care • Dental and orthodontic care • 6 weeks paid parental leave • Pension plan • Employer paid life insurance • Short-term and long-term disability insurance • Tax-free expense accounts • Employee Assistance Program (EAP) • Training and professional development

Compétences indiquées

• Gestion du temps · Souhaitée
• Service à la clientèle · Souhaitée
• report preparation · Souhaitée
• Microsoft Word · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Administrative Support
• Calendar Management
• Travel Coordination
• Report Preparation
• Confidentiality
• Time Management
• Customer Service
• Microsoft Word
• Budget Administration
• Expense Reimbursement
• Professional Communication
• Office Management

Domaines d’emploi

• Administrative
• Government & Public Sector
• Management & Leadership