Office & Administrative Specialist Senior

Résumé du poste

Provides administrative and operational support to the X-ray Unit and Indoor Environments and Radiation section. Responsibilities include managing financial transactions, payment processing, and handling inspection enforcement and registration actions.

Détails du poste

Working Title: Temporary - Office & Administrative Specialist Senior Job Class: Office and Administrative Specialist, Senior Agency: Health Department Job ID: 96860 Location: St. Paul Telework Eligible: No - 100% in-office requirement. Full/Part Time: Full-Time Regular/Temporary: Temporary - Anticipated to end March 1, 2027. Who May Apply: Open to all qualified job seekers Date Posted: 09/09/2026 Closing Date: 09/15/2026 Hiring Agency: Health Department Division/Unit: Environmental Health Division / X-Ray Unit Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m. Days of Work: Monday - Friday Travel Required: No Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: X-Ray Unit End Date: 03/01/2027 FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: No The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position exists to provide support to the staff of the X-ray Unit and other units in the Indoor Environments and Radiation (IER) section within the Environmental Health Division in the Minnesota Department of Health. This position will also provide operational support to the Environmental Health (EH) Director’s Office when requested. Primary Responsibilities Support the Indoor Environments and Radiation Section Manager and other section supervisors. Oversee activities related to financial transactions involved with core functions of X-ray Unit/IER including payment processing, collection, and account reconciliation. Provide operational support to the X-ray Unit to assure that the program’s objectives meet expected quality outcomes and performance metrics. Complete and send out inspections’ enforcement and registration actions. Process fees for the X-ray Unit and IER section so that documents are issued in compliance with the Minnesota Department of Health and internal audit policies and procedures. This position is temporary in nature, with an anticipated end date of March 1, 2027. This position will report to the Freeman Building Office in St. Paul, MN, Monday through Friday. Minimum Qualifications One (1) year of experience providing administrative support to a public health, environmental health or other closely related program. Experience must include the following: Experience and skill in word processing, typing and proofreading sufficient to develop or modify a variety of correspondence, records and reports. Experience and skill in customer service sufficient to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person and via email. Experience in data entry sufficient to create database records and update entries in a timely manner. Preferred Qualifications Knowledge of the Minnesota Government Data Practices Act, Departments Records Management policies and procedures and MDH procedures. Knowledge of various regulatory data systems. Ability to receive and react to changes in priorities and be able to implement those changes into daily schedules and routine. Additional Requirements This employment does not require a valid driver’s license, but it does demand travel, which the candidate will be responsible for meeting. This position requires successful completion of a background check and employment reference check. MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Katelyn Rigdon at [email protected] or 651-539-3036. If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at [email protected]. About Health Department Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.

Ce que vous ferez

Provides administrative and operational support to the X-ray Unit and Indoor Environments and Radiation section. Responsibilities include managing financial transactions, payment processing, and handling inspection enforcement and registration actions.

Exigences

Requires at least one year of administrative support experience in public or environmental health. Candidates must possess strong skills in word processing, customer service, and data entry.

Avantages

• Paid vacation and sick leave • 12 paid holidays each year • Medical, dental, vision, and prescription drug plans • Fertility care • Diabetes care • Dental and orthodontic care • Paid parental leave • Pension plan • Employer paid life insurance • Short-term and long-term disability insurance • Tax-free expense accounts • Employee Assistance Program (EAP) • Professional development

Compétences indiquées

• Service à la clientèle · Souhaitée
• Saisie de données · Souhaitée
• Payment Processing · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Word processing
• Typing
• Proofreading
• Customer service
• Data entry
• Financial transaction processing
• Account reconciliation
• Payment processing
• Records management
• Regulatory data systems

Domaines d’emploi

• Administrative
• Government & Public Sector
• Healthcare
• Environmental & Sustainability
• Finance & Accounting