Senior Administrative Assistant, Quality, Operations

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Quality team as a Senior Administrative Assistant. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success of our Assurance and Accounting practice. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. Responsibilities * Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required * Research, compile and summarize data and key information * Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities * Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required * Support leaders with calendar and email management * Support leaders with invoicing and preparation of expense reports for submission * Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports * Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes * Work collaboratively with other team members and leaders * Build relationships and communicate regularly with key stakeholders * Develop a thorough understanding of MNP’s services, business, and industry * Maintain flexibility to work overtime, as required Skills and Experience * 5+ years of increasingly complex administrative responsibilities * Written and verbal English language skills, with French considered an asset * Excellent organization skills with the ability to manage time in a fast paced and agile environment * Strong attention to detail and client service focus * Demonstrated ability to move tasks forward with minimal direction, including the ability to influence others to keep tasks on track and proactively raise concerns as needed * Strong critical thinking and professional judgement skills to apply guidelines and best practices consistently across tasks * Proficient in Microsoft Office Suite, specifically Word, Excel, Teams, PowerPoint and Outlook * Ability to communicate professionally at all levels * Any of the following would be considered an asset: * Post-secondary education in Business Administration * Prior experience working with senior leaders in a Professional Services environment MyRewards@MNP With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! Diversity@MNP We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply! #LI-Onsite

The Senior Administrative Assistant will provide comprehensive administrative support to the Quality team, including document preparation, data research, and meeting coordination. They will also manage calendars, handle invoicing and expense reports, and contribute to process improvements to ensure efficient business operations.

Candidates must have 5 or more years of increasingly complex administrative experience and proficiency in the Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to work independently with minimal direction are essential for this role.

• Generous base pay • Vacation time • 4 paid personal days • Group pension plan with 4% matching • Voluntary savings products • Bonus programs • Flexible benefits • Mental health resources • Exclusive access to perks and discounts • Professional development assistance • MNP University • Flexible dress code • Firm sponsored social events

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Souci du détailSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Data research
• Meeting coordination
• Calendar management
• Expense reporting
• Invoicing
• Process documentation
• Microsoft Office Suite
• Communication
• Critical thinking
• Professional judgement
• Time management
• Attention to detail
• Client service
• Relationship building
• Team collaboration
• Influencing Skills
• Organizational Skills
• Expense Reports
• Business Advisory
• Microsoft Excel
• Research
• Accounting
• Standard Accounting Practices
• Mental Health
• Business Administration
• Customer Service
• Critical Thinking
• Development Aid
• Disabilities
• Email Management
• English Language
• French Language
• Innovation
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Presentations
• Business Strategies
• Time Management
• Travel Arrangements
• Workbooks CRM
• Templates
• Coordinating
• Detail Oriented

• Administrative
• Finance & Accounting
• Consulting
• Management & Leadership
• Quality Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Études secondaires

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine