Administrative Assistant

📢 Hiring: Administrative Assistants — Calgary & Edmonton, Alberta MSZ Systems Inc. is looking for two experienced Administrative Assistants for a long-term hybrid contract opportunity with a large public-sector organization. 📍 Locations: Calgary or Edmonton, Alberta 🏢 Work Model: Hybrid — up to 3–4 days onsite per week 🕒 Hours: Monday to Friday, 8:15 a.m. to 4:30 p.m. Alberta time 📅 Submission Deadline: August 7, 2026 📆 Potential Extension: Up to 18 months Key Responsibilities • Provide administrative and operational support to program staff and management • Receive, process, scan, file, and distribute correspondence and documents • Maintain accurate electronic and physical records • Support document tracking, approvals, signatures, and records management • Complete data entry and maintain electronic document management systems • Respond to routine inquiries and redirect requests appropriately • Maintain office supplies, forms, mail, and courier items • Handle confidential and sensitive information securely • Support program applications, verification activities, and special projects Mandatory Qualifications ✅ High School Diploma or GED ✅ Minimum one year of customer service or retail sales experience ✅ Minimum one year of experience working in a fast-paced environment ✅ Strong analytical, organizational, and prioritization skills ✅ Minimum one year of administrative experience ✅ Proficiency with Microsoft Office and electronic document management systems ✅ Strong written and verbal English communication skills Preferred Experience • Information management or records management experience • Previous public-sector or Government of Alberta experience • Experience supporting projects across multiple technical environments Candidates must be willing to complete a Level 2 Enhanced Security Screening, including a Criminal Record Check and Financial Management Risk Indicator Screening.

Provide administrative and operational support to program staff and management within a public-sector organization. Responsibilities include managing electronic and physical records, processing correspondence, and handling sensitive information securely.

Candidates must have a High School Diploma or GED and at least one year of experience in administration, customer service, and fast-paced environments. Proficiency in Microsoft Office and the ability to pass a Level 2 Enhanced Security Screening are required.

• Service à la clientèleSouhaitée
• Microsoft OfficeSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Records Management
• Data Entry
• Microsoft Office
• Customer Service
• Document Management Systems
• English Communication
• Organizational Skills
• Prioritization
• Analytical Skills
• Information Management
• Public Sector Administration

• Administrative
• Government & Public Sector
• Consulting
• Customer Service & Support

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

3 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

4 jours par semaine

Niveau d’expérience

Mid-Senior level

Mode de candidature

La candidature directe est offerte