Operations Administrative Assistant, School of Construction and Building Sciences

Résumé du poste

Provides comprehensive administrative and operational support to the Associate Dean in areas of finance, HR, and scheduling. Manages departmental budgets, coordinates meetings, and assists with student recruitment and retention strategies.

Détails du poste

Ready to start your next chapter with NAIT? At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community. If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together. Important Application Deadline Notice Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above. To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date. Internal NAIT Employees Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site. Please Note: This posting will be used to fill two positions. Key Responsibilities The School of Construction and Building Sciences is currently recruiting for two full-time administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows: Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management. Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities. Gathers and reports student numbers to ensure targets are met through admissions. Assists with the development and implementation of marketing, recruitment, and retention strategies. Assists with Human Resources recruitment, employment, performance, and orientation of personnel; Assists with the preparation of operating and capital resources for the department. Monitors department incomes and expenditure budgets. Supports new staff members (orientation, key requisitions, office space, etc.). Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars. Researches and prepares various forms of information. Prepares reports and organizes and tracks information. Supports all portfolio programs, staff, and students. Supports facility operations related to program delivery. Skills & Abilities Excellent interpersonal and communication skills Strong organizational and time management skills Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams) Awareness of policies, guidelines, and procedures that impact departments. Awareness of budget-related processes Awareness of student administration and finance systems. Qualifications High school diploma or equivalent. Related post-secondary certificate or diploma. Minimum of three years related experience. Equivalencies may be considered. Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES). Classification – Administrative Support V This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement. Remuneration Refer to salary range noted on this posting, plus a comprehensive benefits package. The compensation range for this job posting is : $52,731.69 - $68,242.40 NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams. About NAIT We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s. NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [email protected]. Please submit a resume and cover letter to be considered for this opportunity.

Ce que vous ferez

Provides comprehensive administrative and operational support to the Associate Dean in areas of finance, HR, and scheduling. Manages departmental budgets, coordinates meetings, and assists with student recruitment and retention strategies.

Exigences

Requires a high school diploma and a related post-secondary certificate or diploma. A minimum of three years of related administrative experience is required.

Avantages

• Comprehensive benefits package • Health and wellness perks • Work-life balance initiatives • Professional and personal growth • Paid time off between Christmas and New Year’s • Vacation time

Compétences indiquées

• Gestion du temps · Souhaitée
• Microsoft Teams · Souhaitée
• Microsoft Excel · Souhaitée
• report preparation · Souhaitée
• Microsoft Word · Souhaitée
• interpersonal communication · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Interpersonal communication
• Organizational skills
• Time management
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Teams
• Budget monitoring
• Calendar management
• Human resources administration
• Financial administration
• Student administration
• Report preparation
• Meeting coordination
• Recruitment support

Domaines d’emploi

• Administrative
• Education
• Human Resources
• Finance & Accounting
• Construction