Administration Coordinator / Bookkeeping

Administration Coordinator/Bookkeeper Unionized International Union of Operating Engineers Local 904 Reports To: Business Development & Operations Manager Employment Type: Regular Full-Time Employee Shift Schedule: Mon. to Fri.; 40 hours per week JOB DESCRIPTION About Stephenville International Airport Stephenville International Airport (SIA) is an aviation hub located in Stephenville, Newfoundland and Labrador. SIA supports a mix of commercial, cargo, and charter operations and plays a strategic role in regional connectivity and economic development. At SIA, your work will have a direct and visible impact on a vital piece of regional infrastructure. Your Role & Impact As an Administration Coordinator / Bookkeeper, you will provide comprehensive administrative, financial, and operational support to the Airport Manager and airport team. You will serve as the professional first point of contact for clients, tenants, visitors, and stakeholders; coordinate administrative activities; maintain critical records; and contribute to the smooth, efficient operation of the airport. What You'll Do Provide administrative support to the Airport Manager, including coordinating meetings, managing their calendar, and collaborating with department leads on operational and project-based needs. Serve as a professional first point of contact by answering calls, taking messages, and responding to client and visitor inquiries. Perform accounting data entry, accounts receivable, accounts payable, bank reconciliation, and invoicing. Prepare and submit government tax claims, including GST/HST returns, in compliance with regulatory requirements. Maintain organized filing systems for financial and administrative documents, and generate regular reports on transactions and assigned operational metrics. Draft, format, and proofread internal and external communications, memos, letters, and reports. Assist in maintaining SIA's Safety Management System (SMS) files and employee training records, including tracking employee certifications Coordinate meetings, agendas, and minutes for management and safety committee meetings Support preparation of materials for audits, inspections, and safety management system (SMS) reviews Assist in maintaining records required for regulatory compliance (Transport Canada, security programs, airport certification documentation) Liaise with airport tenants, ground handling agents, airlines, and government agencies (e.g., Transport Canada, CATSA, CBSA) on routine administrative matters Order and track office supplies Assist with additional tasks designated by airport leadership. Other duties as assigned. What You Bring Post-secondary degree, diploma, or certificate in finance, accounting, or business administration with 5 years of applicable experience. Previous experience working in an airport or in a finance / administrative role is preferred. Ability to prepare government remittances (GST/HST) Ability to perform accounts receivable, accounts payable, bank reconciliation, and invoicing. Proficiency with Microsoft Suite products and accounting software (e.g., Microsoft Excel, QuickBooks) Ability to communicate professionally, both written and verbal Ability to work independently and manage multiple priorities in a confidential, professional manner Ability to work in an organized, proactive manner Ability to work independently or as part of a team What Stephenville International Airport Offers As this position is part of the International Union of Operating Engineers Local 904, the successful incumbent will receive a compensation package aligned with the current collective agreement, including, but not limited to, vacation entitlement, sick leave, and public holidays. SIA is committed to building an inclusive workplace that reflects the diverse communities we serve.

The Administration Coordinator/Bookkeeper provides comprehensive financial and administrative support, including managing accounts, tax filings, and office operations. They also serve as the primary point of contact for stakeholders and assist with safety management system documentation and regulatory compliance.

Candidates must possess a post-secondary degree, diploma, or certificate in finance, accounting, or business administration with at least 5 years of relevant experience. Proficiency in Microsoft Office and accounting software like QuickBooks is required, along with strong communication and organizational skills.

• Vacation entitlement • Sick leave • Public holidays

• Regulatory ComplianceSouhaitée
• Administrative SupportSouhaitée
• Accounts receivableSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Tenue de livresSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Bookkeeping
• Accounts receivable
• Accounts payable
• Bank reconciliation
• Invoicing
• GST/HST returns
• Administrative support
• Microsoft Suite
• QuickBooks
• Data entry
• Safety management system
• Regulatory compliance
• Communication
• Record keeping
• Office management
• Office Supply Management
• Taking Messages
• Administrative Support
• Workplace Inclusivity
• Proofreading
• Professionalism
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Accounting
• Accounting Software
• Aviation
• Auditing
• Bank Reconciliations
• Business Development
• Business Administration
• Management
• Regulatory Compliance
• Training And Development
• Data Entry
• Economic Development
• Finance
• Leadership
• Memos
• Operations Management
• Operations
• QuickBooks (Accounting Software)
• Remittance
• Coordinating
• Filing

• Administrative
• Finance & Accounting
• Transportation
• Security & Safety
• Bookkeeper/Administrator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine