Senior Legal Assistant / Paralegal - Estate Planning, Probate and Estate Administration

Job Posting –Estate Planning, Probate and Estate Administration Senior Legal Assistant or Junior Paralegal Onyx Law Group is a boutique family law and estate law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and benefits package. Position will be at our downtown Vancouver location, with some flexibility to having a hybrid role, working part-time from home. We are looking to hire a regular part-time or full-time Senior Legal Assistant or Junior Paralegal who will have the following duties/responsibilities: 1. Client intake for new potential clients; 2. Client identification and verification tasks; 3. Onboarding new clients; 4. Drafting letters and other documents from templates; 5. Corresponding with third parties regarding information/document requests; 6. Drafting probate application documents, from templates; 7. Filing applications with the probate registry - online or through a filing agent; 8. Commissioning affidavits with clients (having commissioners licence/stamp would be an asset); 9. Knowledge and experience with the probate process and the estate administration process would be an asset; 10. Organizing digital and paper file documents (saving and naming files consistently, foldering, etc); 11. Drafting estate planning documents, such as wills, enduring power of attorney agreements, and representation agreements, from templates; 12. Coordinating client appointments; 13. Managing and keeping up-to-date task lists/file statuses; 14. Filing Notice to Creditors in the BC Gazette; 15. Preparing Reporting letters from templates and incorporating notes from the file; 16. Managing own time keeping with requisite detail and a value-oriented approach/style; 17. Performing BC Online searches for corporate summaries, title search and PPSA searches; 18. Preparing authorizations/FOI documents on clients’ behalf; 19. Stripping/closing files; 20. Performing wills notice and other searches from Vital Statistics; 21. Working with outside vendors such as couriers and agents; 22. File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and 23. Generally, assisting in a variety of administrative tasks as they arise. Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role. Please provide a cover letter, resume, list of references and transcripts to [email protected] and [email protected] to apply.

The role involves managing the end-to-end probate and estate administration process, including drafting legal documents and filing applications. Additionally, the position handles client onboarding, digital file organization, and general administrative support for the firm.

Candidates must possess a Legal Assistant or Paralegal Certificate or Diploma. A minimum of 2 years of experience in a legal administration role is required.

• Extended Health • Benefits Package

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Estate Planning
• Probate Application
• Estate Administration
• Client Intake
• Legal Drafting
• Client Identification and Verification
• BC Online Searches
• File Management
• Time Keeping
• Affidavit Commissioning
• Wills Drafting
• Power of Attorney Agreements
• Representation Agreements
• PPSA Searches
• Corporate Summaries
• Administrative Support

• Legal
• Administrative

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

14 févr. 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level

Mode de candidature

La candidature directe est offerte