ESL & Credit Administrative Assistant

Continuing Education Department C.U.P.E. 2357 (12 month, Level 4) Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives. The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas. The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land. Under the direction of the Manager, Continuing Education, the Administrative Assistant will: Perform administrative functions; Provide administrative support (accounts, payroll, reconciliations, etc. ). Perform other administrative services and duties as assigned by the supervisor. Required Qualifications, Experience, Knowledge And Skills One year of Community College in a related field; Two years of related experience; Excellent interpersonal and client service skills; Excellent organizational skills; Proficient in Board software; Advanced knowledge of accounting practices and software; Ability to work in SparkRock (eg. financial duties, payment requisitions); Ability to work independently and as part of a team in a proactive manner. In Addition, The Following Will Be Considered An Asset Experience with School Cash, Apply to Education, MyOCSB, Laserfiche and PowerSchool. This is a permanent, full-time, twelve (12) month position with an annual salary range of $52,497 $56,372. A comprehensive employee benefits package is also provided. The effective date is approximately September 8, 2026. How to Apply: Applicants are required to apply through ApplytoEducation (ATE) and ensure a cover letter and resume are included in the ATE profile. Interested applicants must submit their application by no later than 5:00 pm on October 1, 2026. Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence. Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process. If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment. Questions regarding the application process can be directed to [email protected] . For assistance with ApplytoEducation, please contact ATE directly at [email protected] or by phone at 1-877-900-5627. AI may be utilized throughout the selection and recruitment process. Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [email protected] prior to the posting closing date so that appropriate arrangements can be made. Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Boards , the , and the supplementary document are accessible on the Boards website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [email protected] .

The Administrative Assistant performs general administrative functions and provides support for accounts, payroll, and reconciliations. They report to the Manager of Continuing Education and handle various duties as assigned by their supervisor.

Candidates must have one year of community college in a related field and two years of related experience. Proficiency in Board software, accounting practices, and SparkRock is required.

• Comprehensive employee benefits package

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Interpersonal skills
• Client service skills
• Organizational skills
• Accounting practices
• Financial reconciliations
• Payroll administration
• SparkRock
• School Cash
• Apply to Education
• MyOCSB
• Laserfiche
• PowerSchool

• Administrative
• Education
• Finance & Accounting
• Government & Public Sector

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

22 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level