Accounts Payable Operations Specialist

Résumé du poste

The Accounts Payable Operations Specialist manages the full accounts payable cycle, including payment processing and bank reconciliations. They also serve as the primary contact for vendor inquiries and ensure internal controls are maintained.

Détails du poste

ABOUT PIXMOB PixMob creates magical experiences for live events around the world ✨. You might have seen 60,000 fans light up at the Super Bowl or at a Coldplay concert. Our mission? To spark joy and unforgettable memories for every fan. We work with international artists, event organizers, sports teams, and brands to make every event extra special. At PixMob, innovation and design are in our DNA. From rapid prototyping to mass manufacturing, we craft cutting-edge wireless tech right at our Montreal HQ. And we care about the planet 🌱—we fight single-use plastics and use recycled or compostable materials wherever we can. We’re looking for an Accounts Payable Operations Specialist ROLE SUMMARY Reporting to the Finance Manager Director, the Accounts Payable Operations Specialist plays a key role in the daily management of the full accounts payable cycle. This person ensures payment accuracy, precise bank and sub-ledger reconciliations, while providing top-tier service to vendors and internal stakeholders. MAIN RESPONSIBILITIES Payment Management * Prepare payment batches (EFT/ACH transfers, checks, wire transfers) according to the due date schedule. * Follow up on payment approvals and send remittance advices to vendors in a timely manner. * Prepare manual adjustments as needed to support the bank reconciliation process. Analysis and Reconciliation * Perform monthly reconciliation of the accounts payable sub-ledger, explain, and correct discrepancies. * Analyze disputed invoices and clear suspense accounts (such as unbilled receipts). * Ensure the accuracy of the accounts payable sub-ledger and make corrections as necessary. Vendor Service * Act as the primary point of contact for vendor inquiries and respond promptly. * Resolve issues raised by vendors or internal stakeholders and effectively communicate solutions. Other Tasks * Act as a resource person for the Accounts Payable team regarding AP processes. * Ensure proper application of internal controls related to accounts payable. * Coordinate requests for internal and external audits. * Propose process improvement solutions and actively participate in their implementation. WHAT WE’RE LOOKING FOR * Education: College diploma (DEC) or Bachelor's degree in accounting, finance, or business administration. * Experience: 2 to 4 years of relevant experience in a similar accounts payable role. * Technical Skills: Proficiency in an ERP software (SAP, Oracle, NetSuite, Dynamics) and excellent mastery of Excel (pivot tables, XLOOKUP/VLOOKUP). * Soft Skills: Rigor, strong attention to detail, analytical mindset, organizational skills, and good communication skills with vendors and internal stakeholders. LANGUAGES & INCLUSIVITY You’ll need to be fluent in English (written & spoken), as day-to-day work involves international clients — US, Europe, Asia-Pacific, and more. Inclusivity is at the heart of our culture 💜. We welcome and value candidates of all backgrounds, identities, and experiences. Our job posting uses simplified grammar to make it easier to read across languages and is not intended to exclude or favor any gender. Join us to help build a diverse and inclusive workplace where everyone feels respected and empowered ✨. Thanks for your interest in PixMob and this role! Only selected candidates will be contacted.

Ce que vous ferez

The Accounts Payable Operations Specialist manages the full accounts payable cycle, including payment processing and bank reconciliations. They also serve as the primary contact for vendor inquiries and ensure internal controls are maintained.

Exigences

Candidates must hold a college diploma or bachelor's degree in accounting, finance, or business administration. A minimum of 2 to 4 years of relevant experience and proficiency in ERP systems and Excel are required.

Compétences indiquées

• SAP · Souhaitée
• Microsoft Excel · Souhaitée
• Oracle · Souhaitée
• Payment Processing · Souhaitée
• Analyse financière · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts payable
• Payment processing
• Bank reconciliation
• Sub-ledger reconciliation
• ERP software
• SAP
• Oracle
• NetSuite
• Dynamics
• Excel
• Pivot tables
• XLOOKUP
• VLOOKUP
• Financial analysis
• Internal controls
• Audit coordination
• Vlookups
• Workplace Inclusivity
• Organizational Skills
• Accounts Payable
• Accounting
• Reconciliation
• Bank Reconciliations
• Business Administration
• Internal Controls
• Management
• Communication
• Electronic Funds Transfer
• English Language
• Finance
• Pivot Tables And Charts
• External Auditing
• Grammar
• Innovation
• Internal Auditing
• Invoicing
• Operations
• Process Analysis
• Rapid Prototyping
• Remittance
• SAP Applications
• Process Improvement
• Detail Oriented

Domaines d’emploi

• Finance & Accounting
• Administrative
• Accounts Payable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks