Administrative Coordinator

Job Description Ready to build your career? We want to hear from you. Reporting to the Senior Director, Logistics, Equipment and Procurement, the Administrative Coordinator plays a key role in providing administrative, operational, and coordination support for the Logistics and Finance teams, as well as for the Saint-Georges office. The incumbent acts as a central coordination point between internal teams and contributes to the smooth flow of operations, the quality of information, and the overall efficiency of processes. What you will do Effectively and proactively manage the calendars of the Finance and Logistics leadership teams, including scheduling, prioritization, and optimization of time. Coordinate and plan various meetings, including preparing and translating required documents and/or presentations, as well as following up on action items and commitments. Draft, review, and manage various correspondence, publications, and internal communications, including maintaining distribution lists and optimizing communication tools (SharePoint, Teams, email, etc.). Manage travel bookings through corporate platforms and oversee expense reports, including corporate credit card management for leadership. Coordinate and support the organization, content, and logistics of internal events, special projects, and team activities. Manage sponsorship requests involving equipment (mainly in the Beauce region), including equipment loans, transportation, invoicing, and follow-ups. Ensure follow-up on registrations and communications with government authorities regarding compliance numbers. Oversee the proper management of office archives in St-Georges as well as leadership documents and information. Respond to internal requests and support employees with various administrative needs related to logistics and fleet. Contribute to the administrative and operational coordination of certain files related to the offices (and warehouse/garage) in Saint-Georges, Lévis, and Sainte-Catherine, including: Maintaining leases, agreements, and real estate documentation up to date Supporting the coordination of maintenance and improvement work (tender requests, purchase orders, invoice validation, and follow-up) Acting as a liaison with internal and external stakeholders for facility-related needs This role could be for you if you have 5 to 7 years of experience in administrative support and/or executive assistance. A vocational or college diploma (DEP, AEC, or DEC) in secretarial studies, administration, or a related field. Excellent proficiency in the Microsoft Office Suite. A proactive mindset, strong attention to detail, discretion, autonomy, and excellent priority management skills. Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Provides administrative and operational support to the Logistics and Finance teams, including calendar management and travel coordination. Acts as a central point of contact for office facilities and coordinates logistics for internal events and equipment sponsorships.

Requires 5 to 7 years of experience in administrative support or executive assistance. A vocational or college diploma in secretarial studies or administration and proficiency in Microsoft Office are required.

• RRSP With Up To 5% Employer Matching • Hybrid Work Model • Employee Stock Ownership Program • Career Development Opportunities • Transit Pass Reimbursement • Minimum 4 Weeks Of Vacation

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Executive Assistance
• Meeting Coordination
• Internal Communications
• Travel Booking
• Expense Reporting
• Event Planning
• Facility Coordination
• Microsoft Office Suite
• Priority Management
• Administrative Support
• Document Translation

• Administrative
• Logistics
• Construction
• Finance & Accounting
• Management & Leadership

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Postuler avant le

25 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level