Project Administrative Assistant - WAHA Project

Job Description Ready to build your career? We want to hear from you. As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on $2 billion project, you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources. What You Will Do Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service. Take pride in using and maintaining our innovative internal technology systems to maintain project documentation. Diligently assist with key documentation and drafting of contract award letters. You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly. Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents. Proactively adapt to all project changes, updating project presentations accordingly. Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team. Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day‑to‑day functioning. This Role Could Be For You If You Have 2+ years of administrative experience in a similar role Post-secondary education in Office or Legal Administration, or a combination of education and industry experience Experience with construction, estimating and/or knowledge of contracts is preferred Ability to work in a fast-paced environment using strong multitasking and prioritization skills Solid written and verbal communication skills Proven organizational skills and a keen attention to detail Proficiency in Microsoft Office Suite and Bluebeam Knowledge of Smartbid and CMiC is an asset Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired. Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

The role involves supporting the WAHA Project team by maintaining project documentation, managing meeting schedules, and coordinating project resources. Key tasks include handling invoicing, drafting contract award letters, and managing shop drawings and RFIs.

Candidates need 2+ years of administrative experience and post-secondary education in Office or Legal Administration. Proficiency in Microsoft Office and Bluebeam is required, with knowledge of construction contracts, Smartbid, and CMiC being preferred.

• RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement • Minimum 4 weeks of vacation from day one

• Service à la clientèleSouhaitée
• Sens de l’organisationSouhaitée
• Souci du détailSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Project Documentation
• Contract Drafting
• Organization
• Microsoft Office Suite
• Bluebeam
• Smartbid
• CMiC
• Invoicing
• Multitasking
• Prioritization
• Written Communication
• Verbal Communication
• Attention To Detail
• Client Service

• Administrative
• Construction

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

30 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level