Corporate Operations Coordinator

Aboutus Potentia Renewables Inc. (Potentia) is a Canadian, fully integrated developer, asset manager, and operator of renewable energy and energy storage facilities. Potentia manages over 1,500 MW of renewable energy assets across North America. At Potentia, we’re not just a company; we’re visionaries in the renewable energy sector, dedicated to leading the way toward a sustainable future. Our journey, driven by a dynamic and entrepreneurial spirit, is guided by our unwavering commitment to excellence, passion, integrity and agility. As leaders in renewable energy development, operations, and asset management, we are not only contributing to the present but also paving the way for a cleaner, more sustainable world for future generations. Potentia is headquartered in Toronto, Ontario and wholly owned by Power Sustainable Capital Inc., an affiliate of Power Corporation of Canada. POSITION Corporate Operations Coordinator LOCATION Toronto, Ontario (Hybrid) REPORTING RELATIONSHIPS As part of Potentia’s Corporate Operations team, this position reports to the Manager, Corporate Operations and has no direct reports. Accountabilities And Key Functions The Corporate Operations Coordinator is the day-to-day engine of Potentia’s workplace and executive support: dedicated executive assistant to the CEO, President, and General Counsel, and owner of general office administration — reception, mail, facilities, supplies, and vendor coordination — for Potentia’s head office. someone who is organized, discreet, and equally comfortable managing an executive’s calendar and keeping the office running smoothly. They bring strong judgment, follow-through, and a professional, service-oriented approach to both executive support and office operations. Role & Responsibilities Executive Assistant Support (CEO, President & GC) Manage calendars, scheduling, and meeting coordination for the CEO, President & GC, resolving conflicts and prioritizing competing requests; Arrange travel (flights, hotels, itineraries) and process related expense reports; Coordinate logistics for executive and board meetings, including room setup and catering; Handle sensitive and confidential information relating to the executive team with a high degree of discretion; Reception Open and secure the reception area on in-office days; greet employees, candidates, and visitors and direct them appropriately; Act as the first point of contact for general office inquiries, in person, by email, and by phone; Mail, Courier & Shipping Process incoming mail and courier deliveries: sort, scan, and distribute to recipients; Prepare outgoing mail and packages — waybills, labels, and postage — and maintain the Mail & Courier tracking log; Receive cheques from Accounts Payable, package and post them securely, and confirm any special mailing instructions before sending; Coordinate courier pickups and shipments (FedEx, Canada Post, Purolator, UPS) for business mail, employee gifts, and event materials; Facilities, Pantry & Vendor Coordination Maintain meeting rooms, the employee lounge and pantry, and office printers/equipment, coordinating vendor service calls as needed; Submit and track building/facilities service tickets with property management and follow up to resolution; Track pantry and stationery inventory; place and follow up on vendor orders; research and compare office vendors on price, quality, and service; Corporate Records & Admin Filing Maintain organized digital and physical filing systems for corporate and administrative records (not confidential HR files, which People & Culture owns), including offsite records storage (e.g., Iron Mountain); Process monthly corporate credit card expense reports: reconcile statements against invoices/receipts and follow up on missing documentation; Maintain SOPs and checklists for Corporate Operations processes, partnering with the Manager, Corporate Operations on process quality; Perform Division Coordinator duties in NetSuite for all Corporate Operations vendors; Staff Events Support the People & Culture team to execute logistics for town halls, social committee events, seasonal celebrations, and recognition programs — venue, catering, RSVPs, signage, and supplies. Knowledge, Skills & Abilities Demonstrated experience managing executive calendars, travel, and correspondence with a high degree of professionalism and discretion; Strong organizational skills, high attention to detail, and comfort managing multiple concurrent priorities across office operations and executive support; Proficiency with Microsoft 365 (Outlook, Excel, Word) and willingness to learn internal systems (NetSuite, SharePoint, etc.); A professional, welcoming, service-oriented approach to reception and executive-facing duties; Discretion in handling confidential corporate, executive, and transaction-related information. Minimum Qualifications 3+ years of experience in an office coordination, administrative, or executive assistant role, ideally supporting senior leaders in a corporate environment. Compensation Base salary range: $70,000 to $75,000 CAD, commensurate with experience. Annual Bonus entitlement: up to 10% of base salary. Compensation will vary depending on experience and qualifications. Benefits Extended health and dental benefits. RRSP matching program. Paid parental leave. Professional development support. DIVERSITY & INCLUSION Potentia Renewables is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and encourage candidates from underrepresented communities to apply. AI IN OUR HIRING PROCESS As part of our commitment to an efficient and fair recruitment process, Potentia may use artificial intelligence (AI) tools to help screen and assess applications. These tools support our team’s decision-making, and all final hiring decisions are made by people. DEADLINE Applications will be accepted until a qualified talent pool is compiled. How To Apply Please apply on the Potentia Career Centre .

Provides dedicated executive assistant support to the CEO, President, and General Counsel, including calendar and travel management. Manages day-to-day office operations such as reception, facilities, vendor coordination, and corporate record keeping.

Requires at least 3 years of experience in office coordination or executive assistant roles, preferably supporting senior corporate leaders. Must be proficient in Microsoft 365 and possess strong organizational skills and discretion when handling confidential information.

• Extended health and dental benefits • RRSP matching program • Paid parental leave • Professional development support

• Sens de l’organisationSouhaitée
• Microsoft 365Souhaitée
• SharePointSouhaitée
• Office AdministrationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Support
• Calendar Management
• Travel Coordination
• Office Administration
• Vendor Management
• Microsoft 365
• NetSuite
• SharePoint
• Expense Reporting
• Event Planning
• Confidentiality
• Reception Management
• Facilities Coordination
• Digital Filing
• Professional Communication
• Organization

• Administrative
• Management & Leadership
• Energy
• Environmental & Sustainability

Expérience minimale

3+ ans

Postuler avant le

3 oct. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level