Administrative Assistant

About Us VCAD (Visual College of Art and Design) is an innovative college for creative applied arts and design education. We have nurtured artists and imaginative minds to pursue their creative passions. Our diploma programs span fashion, graphic and web design, interior design, and animation. At VCAD, we stand out as an employer with a commitment to fostering a supportive and inspiring workplace. Established in 2009, we currently have a presence in British Columbia and Alberta, offering programs in fashion, graphic and web design, interior design, and animation, catering to a broad spectrum of creative fields. Administrative Assistant — VCAD Vancouver Campus Position Overview Job Title: Administrative Assistant Location: VCAD Vancouver Campus (In-Person) Position Type: Full-Time Schedule: Monday to Friday, 8:00 AM – 4:30 PM Compensation: $43,000 – $45,000 per year + Benefits & Paid Time Off (PTO) Reports To: Campus Director Position Summary The Administrative Assistant will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College. 1. Administrative & Operational Support Providing general support including mailing, scanning, faxing, ordering supplies, and reception coverage. Preparing correspondence, performing data entry, maintaining filing systems, and scheduling or arranging meetings and booking rooms. Maintaining databases, reports, documents, and other office files for timely document retrieval. Communicating and coordinating work between departments and outside sources. Providing routine information related to the College’s programs, functions and events, departmental activities, and general College procedures and policies. Assisting with the planning and execution of campus events, such as Student Orientation. Following up on requests and tasks to ensure deadlines are met. 2. Supplies & Equipment Management Monitoring, maintaining, and ordering general office supplies for the campus. Liaising with external suppliers to coordinate maintenance and servicing of general office equipment. 3. Professional Standards & Compliance Conducting themselves at all times with the utmost attention to professionalism, integrity, and respect for students, programs, colleagues, curriculum, and the College. Possessing a clear understanding of, and upholding, all policies and procedures as reasonably adopted and amended from time to time by the College. Demonstrating strong interpersonal skills in interactions with all college staff and students. 4. Additional Duties Maintaining office appearance, organization, and cleanliness. Performing departmental support duties as assigned (e.g., Finance or Admissions support). Qualifications & Requirements Education and Experience High school graduation with basic training in office practices, customer service, and communication. One or more years of experience in a similar administrative position. An equivalent combination of education and experience may be considered. Skills and Abilities Effective verbal, written, and listening communication skills. Thorough knowledge of MS Office suite, including Word, Excel, and Outlook. Ability to exhibit a professional attitude and image with a commitment to quality service. Ability to work effectively in a team environment and independently with minimum supervision. Good command of basic math and keyboarding speed of at least 40 wpm with accuracy. Ability to use various office equipment, including fax and photocopy machines. Strong multi-tasking skills with the ability to complete work accurately and with close attention to detail. Good judgment and ability to prioritize assignments effectively. Ability to work under pressure and maintain a calm focus during hectic periods. General understanding of the programs and services provided by the Company. #dmndDon’t hold back!—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team. We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

The Administrative Assistant provides general operational support, including reception coverage, document management, and scheduling. They also manage office supplies and assist with the planning and execution of campus events.

Candidates must have a high school diploma and at least one year of administrative experience. Proficiency in the MS Office suite and strong communication skills are required for this role.

• Benefits • Paid Time Off

• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Data entry
• Reception
• Office management
• MS Office suite
• Word
• Excel
• Outlook
• Communication skills
• Multi-tasking
• Customer service
• Scheduling
• Record keeping
• Attention to detail
• Problem solving
• Office Supply Management
• Office Equipment
• Maintenance Coordination
• Professionalism
• Business Objectives
• Time Off Management
• Planning
• Microsoft Excel
• Animations
• Management
• Cleanliness
• Customer Service
• Communication
• Data Entry
• Interior Design
• Web Design
• Document Retrieval
• Finance
• General Mathematics
• Imagination
• Innovation
• Interpersonal Communications
• Microsoft Outlook
• Microsoft Office
• Multitasking
• Coordinating
• Filing
• Prioritization
• Detail Oriented

• Administrative
• Education
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

16 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine