Staffing Clerk V - Temporary FT 146H26

Résumé du poste

The Staffing Clerk performs staffing and timekeeping duties, including allocating relief staff and processing vacation or leave requests. They also maintain accurate staff records and liaise with payroll to ensure compliance with collective agreements.

Détails du poste

POSTING: HEU 146H26 STATUS: Temporary Full Time CLASSIFICATION: Staffing Clerk V (10312) WORK AREA: Central City Lodge & Providence Living at The Views; PCN 03035083001 HOURS: 0900-1700 Monday - Friday (1.0 FTE, 75 biweekly hours) DAYS OFF: Saturday & Sunday, Statutory Holidays SALARY: Grid 21 / $31.19 hourly JOB SUMMARY Providence Living is a non-profit Catholic-sponsored health care organization focused on long-term care, assisted living, housing, and other community services to support residents and their family members. We are committed to re-imagining the resident and to creating communities and fostering a culture where residents are empowered to make decisions that affect their quality of life. Performs staffing and time keeping duties as a member of the Staffing Services Team, under the direction of the Manager of Staffing. Positions at this level allocate and call in relief staff and perform related clerical functions. All staff have a part to play in preventing adverse events and in promoting safety for patients and staff by being aware of and adhering to all policies and procedures including promptly reporting any risks or safety concerns relating to patient or staff safety. Services at The Views are guided by our Mission, Vision, Values, and Ethical Framework. All employees are expected to demonstrate respect for the safety and dignity of all residents, staff and volunteers. Every employee makes a vital contribution to our Mission of providing care with compassion, by exemplifying our core values of respect, excellence and compassion in their work and demonstrating Indigenous Cultural Safety, cultural humility and anti-racism principles. QUALIFICATIONS Education, Training, and Experience Grade 12, plus two (2) years recent related experience or an equivalent combination of education, training, and experience. Skills and Abilities * Ability to communicate effectively both verbally and in writing * Ability to deal with others effectively * Physical ability to carry out the duties of the position * Ability to organize work * Ability to operate related equipment. DUTIES 1. Receives requests for relief coverage from unit(s)/department(s) and makes any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established guidelines. 2. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves in accordance with applicable collective agreements; distributes relief staff schedules to unit(s)/department(s). 3. Receives and processes requests such as vacation, leaves of absence and terminations by preparing appropriate documentation, making necessary calculations such as seniority and vacation entitlements and forwarding to appropriate authority for approval. 4. Maintains timekeeping records for staff and submits to payroll; liaises with payroll regarding employee enquiries and makes adjustments as required; answers employee enquiries regarding interpretation of collective agreements such as vacation accumulation, levelling and pay policies. 5. Maintains records on relief staff such as names, addresses, phone numbers, availability for work, suitable work area and hours worked. 6. Performs other related duties as assigned. This posting will remain open until successfully filled. All internal applicants received by 08:30 am September 24, 2026, will be given first consideration.

Ce que vous ferez

The Staffing Clerk performs staffing and timekeeping duties, including allocating relief staff and processing vacation or leave requests. They also maintain accurate staff records and liaise with payroll to ensure compliance with collective agreements.

Exigences

Candidates must have a Grade 12 education and at least two years of recent related experience. Strong organizational, communication, and interpersonal skills are required to effectively manage staffing needs and interact with staff.

Compétences indiquées

• Sens de l’organisation · Souhaitée
• Communication · Souhaitée
• Saisie de données · Souhaitée
• scheduling · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Staffing
• Timekeeping
• Clerical functions
• Communication
• Organization
• Data entry
• Payroll liaison
• Collective agreement interpretation
• Record maintenance
• Scheduling
• Cultural Humility
• Ethical Standards And Conduct
• Compassion
• Assisted Living
• Clerical Works
• Cultural Safety
• Long-Term Care

Domaines d’emploi

• Healthcare
• Administrative
• Human Resources
• Staffing Clerk
• Staffing Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping