Assistant, Administrative

Responsibilities: * Answer telephone calls professionally and efficiently. * Greet visitors in a friendly and professional manner, and support visitor registration system. * Generate customer invoices based on approval from sales. * Generate costing invoices for customer own material production. * Customer portal data entry to submit invoices for select accounts. * Ability to review data transactions and resolve order costing issues. * Image documents for file retention. * Complete supporting transactions for the material retesting procedure. * Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s). * Order and manage inventory of office supplies. * Apply document coding to vendor invoices. * Coordinate incoming and outgoing mail/couriers. * Prepare documentation for selected customer requirements. Qualifications/Attributes: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Knowledge of D365 is an asset. * Professional demeanor with excellent interpersonal skills. * Experience with multi-line phone systems. * Minimum 2 years experience in an Administrative role. * Good time management and organizational skills to prioritize tasks and meet deadlines. * Strong attention to detail and ability to maintain a high degree of accuracy. * Effective communication skills, both verbal and written. * Ability to work independently as well as a team member. At Samuel, we believe every team member brings unique and valuable skills, experiences and knowledge to our thriving business – enabling us to build on over 170 years of success in the metals industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job and be a part of driving positive change – within our organization and in the communities where we live and work. If you’re seeking a dynamic, supportive and welcoming workplace to make your mark and grow your career, we have the programs, culture and opportunities to make it happen. We’re stronger together. At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed to building and creating an environment that is open and welcoming for everyone. This job posting is for an existing vacancy within the organization Samuel is an Equal Opportunity Employer. In the United States, we utilize E-Verify. At Samuel, meeting our customer needs is our top priority. With cost-effective distribution and just-in-time delivery of metals and industrial products across North America, we ensure our customers get exactly what they need – any time, anywhere and from a single source. Our focus on value-added processing services and innovative supply chain solutions allow us to work closely with our customers, ensuring their products are on the market on time. Thanks to our integrated network of products and services supported by our in-house technical leaders and market experts, we are uniquely positioned to become your supplier of choice.

The administrative assistant will manage front-desk operations, including greeting visitors and handling telephone inquiries. Additionally, the role involves processing customer invoices, managing office inventory, and maintaining accurate documentation through data entry and imaging.

Candidates must have at least two years of administrative experience and proficiency in the Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to work both independently and as part of a team are essential.

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Administrative SupportSouhaitée
• Souci du détailSouhaitée
• record keepingSouhaitée
• Saisie de donnéesSouhaitée
• Communication SkillsSouhaitée
• Gestion des stocksSouhaitée
• Microsoft Office SuiteSouhaitée
• invoicingSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Microsoft Office Suite
• D365
• Administrative support
• Data entry
• Invoicing
• Inventory management
• Multi-line phone systems
• Time management
• Organizational skills
• Attention to detail
• Communication skills
• Customer service
• Document management
• Record keeping
• Office Supply Management
• Multi-Line Phone Systems
• Supply Chain
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Effective Communication
• Microsoft Excel
• Data Entry
• Sales
• Innovation
• Interpersonal Communications
• Inventory Management
• Microsoft Outlook
• Microsoft Office
• Time Management
• Multitopology Routing Configuration
• Detail Oriented

• Administrative
• Customer Service & Support
• Manufacturing
• Logistics
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine