Assistant, Administrative

Responsibilities: - Answer telephone calls professionally and efficiently. - Greet visitors in a friendly and professional manner, and support visitor registration system. - Generate customer invoices based on approval from sales. - Generate costing invoices for customer own material production. - Customer portal data entry to submit invoices for select accounts. - Ability to review data transactions and resolve order costing issues. - Image documents for file retention. - Complete supporting transactions for the material retesting procedure. - Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s). - Order and manage inventory of office supplies. - Apply document coding to vendor invoices. - Coordinate incoming and outgoing mail/couriers. - Prepare documentation for selected customer requirements. Qualifications/Attributes: - Proficiency in Microsoft Office Suite (Word, Excel, Outlook). - Knowledge of D365 is an asset. - Professional demeanor with excellent interpersonal skills. - Experience with multi-line phone systems. - Minimum 2 years experience in an Administrative role. - Good time management and organizational skills to prioritize tasks and meet deadlines. - Strong attention to detail and ability to maintain a high degree of accuracy. - Effective communication skills, both verbal and written. - Ability to work independently as well as a team member.

The role involves providing administrative support through professional call handling, visitor greeting, and office supply management. Key financial tasks include generating customer and costing invoices and managing data entry via customer portals.

Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Strong organizational skills and a professional demeanor are essential for success in this role.

• Gestion du tempsSouhaitée
• written communicationSouhaitée
• interpersonal skillsSouhaitée
• Souci du détailSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft Office SuiteSouhaitée
• invoicingSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Microsoft Office Suite
• D365
• Invoicing
• Data Entry
• Office Management
• Interpersonal Skills
• Time Management
• Organizational Skills
• Attention To Detail
• Verbal Communication
• Written Communication
• Multi-line Phone Systems

• Administrative
• Manufacturing
• Customer Service & Support

Expérience minimale

2+ ans

Postuler avant le

23 févr. 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level

Mode de candidature

La candidature directe est offerte