Office Administrator, Student Wellness Supports (Casual)

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career. Nature and Scope The Office Administrator focuses on providing high level, confidential administrative support in order to carry out the day-to-day functions in the Student Wellness Supports department. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate. General Accountability The Office Administrator is the first point of contact for students. This position supports a wide variety of institute administrative operations in a prompt and professional manner. The incumbent is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. In addition, the incumbent will assist with data tracking and compilation as it relates to the Kahkisiw Supports model involving all three institutional partnerships. Specific Accountabilities The Office Administrator will maintain all office procedures, including inventory of assets and office supplies. This position will ensure that the work carried out is compliant with administrative policies and procedures including records management, records destruction and file maintenance. This position provides additional support as required and includes the following broad range of accountabilities: Administrative Support & Office Coordination Provide professional administrative support to the department, as well as, back up reception coverage in order to support the accomplishment of department objectives Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements, catering and refreshment requirements, as well as, travel and accommodation requirements as required Provide administrative support for department meetings, committees, and/or working groups as assigned, including preparation for technical support, preparation of agenda, minute taking and minute distribution In collaboration with the supervisor, assign and monitor clerical and administrative functions of administrative staff Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures Student Focus Extensive knowledge of the functions, purposes, and overall values of Kahkisiw Supports model in order to respond and direct routine inquiries promptly to inquiries Determine nature of student requests and provide appropriate information or direct them to the appropriate team member Provide general information to students and screen calls for the department as necessary Maintain a calendar of events for the department, including supporting individual calendars, to ensure clear communication and transparency of schedules Department Initiatives Efficiently coordinate and manage the flow of student requests Assist and supports key objectives pertaining to Kahkisiw Supports specifically with compilation of student surveys and barrier trends for reporting Draft and send effective communications to all staff on behalf of the department as requested Create forms as requested department usage Contribute to SIIT's strategic effectiveness by representing and participating on internal and external committees, as required Required Qualifications and Experience: Successful completion of a business related certificate or diploma, combined with a minimum of three years of high level administrative experience. An equivalent of education and experience may be considered. Good understanding of executive administrative processes and procedures coupled with a proven proficiency working with a variety of software programs in Microsoft Office Suite (particularly Excel and Word) and other data management software required. Knowledge of First Nations culture and organizations would be an asset. Required Competencies: In addition to education and years of experience, the following performance competencies are considered essential for this position. Flexible and Adaptable, Effective Communication, Relationship Building, Results Oriented, Client Focus, Teamwork, Attention to Detail, Initiative

The Office Administrator provides high-level confidential administrative support and serves as the first point of contact for students within the Student Wellness Supports department. Key duties include coordinating office operations, managing logistics for meetings, and assisting with data compilation for the Kahkisiw Supports model.

Candidates must have a business-related certificate or diploma and at least three years of high-level administrative experience. Proficiency in Microsoft Office Suite and knowledge of First Nations culture are highly valued.

• Travail d’équipeSouhaitée
• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Office Coordination
• Records Management
• Minute Taking
• Calendar Management
• Data Tracking
• Microsoft Excel
• Microsoft Word
• Client Focus
• Relationship Building
• Effective Communication
• Attention To Detail
• Initiative
• Teamwork
• First Nations Culture Knowledge

• Administrative
• Education
• Social Services
• Customer Service & Support

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

12 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level