Office Administrator – Business Innovation and Entrepreneurship Centre

Job Content (SDF) Details Job Content (SDF) Details Competition Number P17795 Posting Title Office Administrator – Business Innovation and Entrepreneurship Centre Classification Band 6 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus Building Other Building Date Posted 07/30/2026 Closing Date 08/11/2026 JIQ # 158 Start Date 09/07/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08-$2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay 72 hours bi-weekly Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties The Business Innovation and Entrepreneurship Centre is where ideas meet practice. It brings students, faculty, and industry partners together to work on real challenges, offering mentorship, networking, access to funding, and hands-on business development programs. Events and communications sit at the heart of this role. You will coordinate the Centre’s events, from webinars and workshops to in-person gatherings, and support the communications that bring its work to students, faculty, and industry partners: newsletters, social posts, presentations, and the materials those audiences receive. Around that, you will keep day-to-day operations running, including reception, records, office supplies, and administrative support for the Director and the wider team Qualifications, Skills, Abilities And Experience Specific Accountabilities Event Coordination Assist with planning webinars, workshops, and in-person events relating to the Centre. Arrange catering, room rentals, AV, registration, etc. for events as needed. Track and record attendees’ information when visiting or participating in a project or training session at the Centre. Marketing and Communication Support Assist with the compilation and distribution of communication products such as newsletters, surveys, and online posts aimed at industry partners using current best practices.. Assist with the creation of slide decks for presentations. Assist with preparing and delivering materials as needed. Effectively advertise events to appropriate audiences through digital and other formats. Office and Reception Administration Maintain a comprehensive filing system (both electronic and manual). Maintain inventory of office supplies and placeorders as needed. Effectively build relationships with internal and external stakeholders in-person and via telephone and email in reception duties. Develop general and specialized knowledge in the Centre’s programs and services and apply that knowledge independently. Monitor the Centre’s generic email and respond to and/or triage as appropriate, using sound judgement and knowledge of Centre operations. Financial Tracking Monitor and track the Centre’s operations accounts in conjunction with finance and the Director. Monitor expense submissions. Flag items of concern to the Director, using sound knowledge and judgement. Assist in monthly or quarterly reporting on financial activity within the Centre. Administrative Support to the Director Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements. Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested. Assist with project logistics and timelines as directed by the Director. Assist with composition, production, and processing of correspondence sent out on behalf of the Director. Arrange and coordinate meetings for the Director. Responsible for a diverse range of job functions related to the delivery of any programs and/or services offered through the Business Innovation and Entrepreneurship Centre. Duties Required Qualifications, Skills And Abilities (QSA) A recognized office administrative certificate or an equivalent combination of training and experience. Four (4) years of experience working in an office environment and at least six (6) months of experience with event planning and utilizing marketing technologies such as Mailchimp or Canva. Intermediate level knowledge and experience with MS Office Suite. Must also have experience and knowledge with common graphic design (e.g. Canva) and social media technologies. Knowledge of generally accepted accounting principles and budget preparation, administration, interpretation, and reporting. Excellent organizational and time management skills. Excellent interpersonal and communication skills. Excellent writing and proof-reading skills. Excellent problem-solving skills and able to make practical and objective decisions in various situations. Ability to work independently under generalized supervision. Demonstrates valuing diversity. Desired QSA Required Competencies Posting Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this position? Saskatchewan Polytechnic Careers Site Newspaper LinkedIn Workopolis SaskJobs.ca Social Media Personal Referral Other If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter Optional Documents List of Reference Contacts Online Portfolio

Coordinate events, webinars, and workshops while managing communications such as newsletters and social media for the Centre. Provide comprehensive administrative support to the Director and handle day-to-day office operations including reception and financial tracking.

Requires a recognized office administrative certificate and four years of office experience, including six months in event planning and marketing tools. Proficiency in MS Office, Canva, and basic accounting principles is essential.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Event Coordination
• Marketing Communication
• Office Administration
• Financial Tracking
• MS Office Suite
• Canva
• Mailchimp
• Social Media Management
• Budget Administration
• Time Management
• Interpersonal Communication
• Proof-reading
• Problem-solving
• Records Management
• Stakeholder Relations
• Executive Support

• Administrative
• Education
• Marketing
• Finance & Accounting
• Management & Leadership

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

30 août 2026

Langue de l’offre

anglais

Heures de travail

36 heures par semaine

Niveau d’expérience

Mid-Senior level