Real Estate Legal Assistant

Company Description Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently. The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, professional office setting. Real Estate Legal Assistant Location: Concord, Ontario Position Overview We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment. Key Responsibilities Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions Open new client files and process retainer deposits Prepare draft clearance letters and general correspondence for solicitor review Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including: Requisition dates Conditional period expiry dates Closing dates Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel Maintain organized and accurate file management systems Assist with docketing, billing and follow-up and basic accounting functions Prepare final reporting documentation for purchase, sale and commercial financing transactions Provide administrative and legal support to two associates Qualifications & Experience 2–3 years’ experience in real estate law Proficient in Microsoft Word and Excel Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal Ability to manage files with some independence and escalate when necessary Experience drafting Statement of Adjustments and legal correspondence Commitment to continuous professional development in legal technology and AI-enabled workplace tools Skills & Competencies Strong organizational and time-management skills Excellent attention to detail Ability to prioritize tasks and meet deadlines Strong written and verbal communication skills Team-oriented with a proactive and professional approach What We Offer Competitive compensation based on experience Supportive and collaborative team environment Opportunity to grow and develop within a real estate practice

The role involves assisting with real estate purchase, sale, and commercial financing transactions while supporting two associates. Key duties include managing client files, drafting legal correspondence, and handling billing and reporting documentation.

Candidates must have 2–3 years of experience in real estate law and proficiency in legal software such as Teraview and Soluno. The ability to manage files independently and a commitment to professional development in legal technology are required.

• Gestion du tempsSouhaitée
• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Real Estate Law
• Teraview
• Soluno
• NetDocuments
• Microsoft Word
• Microsoft Excel
• Lawyer Done Deal
• File Management
• Drafting Statement of Adjustments
• Docketing
• Billing
• Time Management
• Calendar Management
• Written Communication
• Verbal Communication
• Attention To Detail

• Legal
• Administrative

Expérience minimale

2+ ans

Postuler avant le

5 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level

Mode de candidature

La candidature directe est offerte