Senior Office Coordinator & Administrative Assistant

Scion Staffing has been engaged to conduct a search for a Senior Office Coordinator & Administrative Assistant for a growing and established organization in the professional services industry. This is an onsite opportunity based in Toronto, Ontario. POSITION OVERVIEW: Our client is seeking a polished and highly organized Senior Office Coordinator & Administrative Assistant to support executive leadership while ensuring the seamless day-to-day operations of their Toronto office. This newly created role combines executive support, office coordination, and administrative leadership, making it ideal for someone who enjoys wearing multiple hats in a collaborative environment. The successful candidate is proactive, detail-oriented, and committed to creating an exceptional workplace experience for employees, executives, and visitors alike. PERKS: $85,000–$92,000 CAD annual salary, based on experience Annual performance bonus opportunity of up to 10% Retirement savings plan with company matching Generous paid vacation, personal days, and sick leave Join a growing organization in a newly created role with the opportunity to make a lasting impact RESPONSIBILITIES: Provide executive-level administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and confidential correspondence. Coordinate internal meetings, prepare presentations and reports, and assist with project tracking and follow-up. Manage the daily operations of the Toronto office, ensuring an organized, professional, and welcoming environment. Serve as the primary point of contact for visitors, vendors, and incoming calls while overseeing office supplies and vendor relationships. Support employee onboarding, office events, and general administrative needs across the organization. Maintain organized filing systems, handle sensitive information with discretion, and contribute to special projects as assigned. QUALIFICATIONS: Experience providing administrative support to senior leadership in a professional office environment. Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Excellent organizational, communication, and time management skills with exceptional attention to detail. Ability to prioritize multiple responsibilities, exercise sound judgment, and maintain strict confidentiality. Professional, collaborative, and customer-focused approach with a positive attitude. COMPENSATION AND BENEFITS: $85,000–$92,000 CAD annual base salary Annual performance bonus opportunity of up to 10% Retirement savings plan with company match Paid vacation, personal days, and sick leave Employee discount program HOW TO APPLY: For immediate consideration, please submit your resume here! ABOUT OUR SEARCH FIRM: Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

The role provides executive-level administrative support and manages the daily operations of the Toronto office. Key duties include calendar management, coordinating internal meetings, and overseeing vendor relationships and office supplies.

Candidates must have experience supporting senior leadership in a professional office environment and be proficient in Microsoft Office Suite. Strong organizational skills, discretion with sensitive information, and a customer-focused approach are required.

• Annual performance bonus • Retirement savings plan with company matching • Paid vacation • Personal days • Sick leave • Employee discount program

• Gestion du tempsSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Support
• Calendar Management
• Office Coordination
• Travel Arrangements
• Expense Reporting
• Microsoft Office Suite
• Project Tracking
• Vendor Management
• Employee Onboarding
• Time Management
• Confidentiality
• Communication Skills

• Administrative
• Management & Leadership
• Consulting

Expérience minimale

5+ ans

Postuler avant le

3 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level